Front Desk Executive

Job Description – Front Desk Executive (Administration)

Position

Front Desk Executive – Administration

Department

Administration

Reporting To

Director

Employment Category

Staff

Experience Required

1–2 Years

Qualification

• Graduate in any discipline

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)

Job Purpose

The Front Desk Executive is responsible for managing the organization's front office operations while ensuring a professional and welcoming experience for visitors, clients, and guests. The role includes reception management, administrative support, coordination of meetings, courier management, and executive assistance to senior management to ensure smooth day-to-day administrative operations.

Key Responsibilities

Front Office Management

• Welcome and assist visitors, clients, vendors, and guests in a courteous and professional manner.

• Maintain a clean, organized, and presentable reception area, boardroom, and visitor lounge.

• Offer refreshments to visitors and escort them to the appropriate meeting rooms or departments.

• Manage visitor records and ensure adherence to security protocols.

Call & Communication Management

• Handle all incoming and outgoing telephone calls efficiently.

• Route calls to the appropriate departments or personnel.

• Record and forward messages accurately when required.

• Assist employees with conference calls and dial-in support.

Meeting & Administrative Coordination

• Coordinate meeting room bookings and ensure meeting arrangements are completed.

• Arrange refreshments and other logistics for internal and external meetings.

• Provide administrative and secretarial support to the CMD, Vice President, and Department Heads.

Courier & Documentation

• Maintain courier inward and outward registers.

• Coordinate receipt and dispatch of all couriers and official documents.

• Verify courier records for billing and processing.

• Ensure timely distribution of incoming documents to respective departments.

Executive Support

• Provide administrative assistance to the CMD and senior leadership.

• Share daily FOREX updates with the CMD.

• Assist in scheduling appointments and maintaining executive calendars when required.

Facility & Canteen Coordination

• Coordinate canteen services and ensure smooth daily operations.

• Liaise with vendors for office administration requirements.

• Support general office administration activities as assigned.

Required Skills & Competencies

• Excellent verbal and written communication skills.

• Professional appearance and positive attitude.

• Strong interpersonal and customer service skills.

• Good organizational and multitasking abilities.

• Knowledge of MS Office Suite.

• Ability to maintain confidentiality.

• Strong coordination and time management skills.

• Self-motivated, confident, and proactive.

• Attention to detail and problem-solving ability.

Key Competencies

• Communication Skills

• Customer Service Orientation

• Time Management

• Teamwork

• Professional Etiquette

• Multitasking Ability

• Administrative Coordination

• Confidentiality & Integrity

• Problem Solving

• Organizational Skills

Preferred Candidate Profile

• 1–2 years of experience in Front Office, Reception, Administration, or Executive Support.

• Experience in handling visitors, telephone operations, and office administration.

• Pleasant personality with a professional and service-oriented approach.

• Ability to work in a fast-paced corporate environment.

Location: Noida, Uttar Pradesh

Employment Type: Full-Time

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Thanks and Regards

Vikrant Sachdeva 

Executive - Human Resource

• It is a Full Time Receptionist job for candidates with 2 - 6+ years Experience.