Executive Secretary

job description of secretary to ceo

The job of a 

Secretary to a CEO (often called an Executive Assistant or Personal Assistant) is a high-level administrative role that provides comprehensive, confidential support to ensure the CEO's time is optimized and daily operations run smoothly. 

Key responsibilities and required skills are outlined below:

Core Responsibilities

The duties often involve acting as a "gatekeeper" and a "bridge" for communication, requiring significant trust and discretion. 

• Calendar and Schedule Management: Expertly manage and maintain the CEO's complex diary, including scheduling internal/external meetings, appointments, and events, while proactively resolving conflicts.

• Communication Hub: Act as the primary point of contact between the CEO and internal staff, clients, and external stakeholders. This includes screening phone calls, prioritizing emails, and drafting professional correspondence on the CEO's behalf.

• Travel Coordination: Plan and book comprehensive travel arrangements and itineraries, including flights, accommodations, and ground transportation, often across different time zones.

• Information and Documentation Management: Develop efficient electronic and paper filing systems. This involves preparing, proofreading, and compiling reports, presentations, and other documents with high accuracy.

• Meeting Administration: Organize and coordinate meetings, including preparing agendas, gathering necessary materials, taking meeting minutes, and following up on action items to ensure completion.

• Confidentiality and Discretion: Handle highly sensitive information, such as strategic plans, financial data, and personal details, with the utmost integrity and professionalism.

• Administrative Oversight: Manage expense reports, invoices, and general office operations, including ordering supplies and coordinating with vendors.

• Project Support: Assist with special projects and initiatives as assigned, which can include conducting research and analyzing data to support decision-making. 

Essential Skills and Qualifications

A successful candidate for this role typically possesses a blend of strong technical and soft skills. 

Category 

Skills and Qualifications

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software (e-calendars, CRM, project management tools). Strong typing and document management skills.

Soft Skills

Exceptional organizational and time-management abilities. Excellent written and verbal communication skills. Strong attention to detail, problem-solving, and critical thinking. The ability to work independently, multitask under pressure, and be highly adaptable.

Experience/Education

A high school diploma is a minimum; a Bachelor's degree in Business Administration or a related field is often preferred. Proven experience in an executive support role is typically required.

 S.S.C - H.S.C. AND GRADUATION 70% AND ABOVE

·         TRICONE GROUP

·         Tricone is a real estate firm with expertise in architectural design, master planning, and development management.

·         Send your updated resume on HR@TriconeUSA.com

• It is a Full Time Receptionist job for candidates with 3 - 5 years of experience.

More about this Executive Secretary job

1. What is the eligibility criteria to apply for this Executive Secretary job?
   Ans: The candidate should be Graduate and above and above with 3 - 5 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹40000 - ₹60000 per month that depends on your interview. It's a Full Time job in Mumbai.
3. How many working days are there for this Executive Secretary job?
   Ans: This Executive Secretary job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Secretary job?
   Ans: No, there is no fee applicable for applying this Executive Secretary job and during the employment with the company, i.e., Tricone Design & Build Contractors.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Secretary role?
   Ans: There is an immediate opening of 2 Executive Secretary at Tricone Design & Build Contractors
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Receptionist job.
8. What are the timings of this Executive Secretary job?
   Ans: This Executive Secretary job has 10:30 AM - 07:00 PM timing.