Executive Secretary

Job Title: Executive Secretary to CEO

Location: Main Bye Pass Road, Opposite Sector 9

Reports To: Chief Executive Officer (CEO)

Job Summary:

The Executive Secretary to the CEO provides high-level administrative and organizational support, ensuring smooth day-to-day operations of the executive office. This role requires discretion, efficiency, and the ability to handle sensitive information while managing schedules, communications, and priorities.

Key Responsibilities:

• Manage and maintain the CEO’s calendar, appointments, and meetings

• Coordinate internal and external communications on behalf of the CEO

• Prepare reports, presentations, and correspondence

• Organize travel arrangements, itineraries, and accommodation

• Act as a liaison between the CEO and staff, clients, and stakeholders

• Screen calls, emails, and requests, prioritizing as needed

• Maintain confidential files and documents

• Assist in planning meetings, events, and conferences

• Take minutes during meetings and follow up on action points

• Handle administrative tasks such as expense reports and office coordination

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration or related field (preferred)

• Proven experience as an executive assistant or personal secretary

• Excellent verbal and written communication skills

• Strong organizational and time-management abilities

• High level of discretion and confidentiality

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

• Ability to multitask and work under pressure

• Professional attitude and appearance

Preferred Qualities:

• Strong problem-solving skills

• Attention to detail

• Flexibility and adaptability

• Ability to anticipate the CEO’s needs

Work Experience:

• 0–5+ years in a similar role supporting senior executives

• It is a Full Time Receptionist job for candidates with 0 - 2 years of experience.