Executive Assistant

Executive Assistant to Managing Director (Female)

Location: Jaipur
Department: Management / Administration
Reporting To: Managing Director (MD)
Experience: 2–5 Years
Employment Type: Full-Time

Role Overview

We are looking for a smart, well-presented, highly organised and proactive Female Executive Assistant to the Managing Director. The role involves managing the MD’s day-to-day coordination, meetings, schedules, administrative responsibilities and travelling with the MD when required for business meetings, events and official work.

Key Responsibilities

• Manage the MD’s calendar, meetings, appointments and daily schedule.

• Coordinate and follow up with clients, business partners, vendors and internal teams on behalf of the MD.

• Attend meetings with the MD and assist with meeting coordination, notes, follow-ups and action points.

• Travel with the MD for business meetings, events, conferences and official visits, whenever required.

• Handle travel arrangements including tickets, hotels, transportation, itineraries and meeting schedules.

• Maintain confidentiality of sensitive business and management information.

• Prepare and organise documents, presentations, reports, MIS and meeting briefs as required.

• Handle professional calls, emails, correspondence and important communications for the MD.

• Coordinate with different departments to ensure timely completion of tasks assigned by the MD.

• Manage day-to-day office administration and executive-level coordination.

• Maintain records, documents and important files.

• Follow up on pending tasks and provide regular updates to the MD.

• Assist in organising meetings, events and business engagements.

• Handle any additional responsibilities assigned by the MD from time to time.
  

Candidate Profile

• Female candidate with excellent communication and interpersonal skills.

• Smart, confident, presentable and professionally groomed.

• Strong organisational and time-management skills.

• Comfortable travelling with the MD whenever required.

• Good command of English and Hindi.

• Proficient in MS Office, Google Workspace, Excel, PowerPoint and email communication.

• Ability to maintain complete confidentiality and professionalism.

• Should be proactive, responsible and capable of handling multiple priorities.

• Flexible with working hours depending on the MD’s schedule and business requirements.
  

Preferred Qualities

Smart | Presentable | Confidential | Proactive | Well-Organised | Good Communication | Flexible | Responsible

If you want, I can also make this into a short 8–10 line Naukri/Indeed job-posting version with a suitable salary range and candidate profile.

• It is a Full Time Receptionist job for candidates with 1 - 6+ years Experience.