Back Office Executive

Position: Secretary

Department: Administration / Management
Reports To: Director / Senior Management
Location: Kharghar
Employment Type: Full-Time

Job Summary

We are looking for a responsible and organized Secretary to provide administrative and secretarial support to the Director / Senior Management. The candidate should be good at communication, coordination, documentation, and handling day-to-day office activities.

Key Responsibilities

• Manage the Director's daily schedule, appointments, and meetings.

• Handle phone calls, emails, correspondence, and follow-ups.

• Schedule and coordinate meetings with clients, vendors, and internal teams.

• Prepare letters, reports, presentations, and other documents.

• Maintain confidential files, records, and important documents.

• Take meeting notes and follow up on action items.

• Coordinate with different departments and ensure timely completion of assigned tasks.

• Assist with travel arrangements, hotel bookings, and meeting arrangements when required.

• Maintain office records and support general administrative activities.

• Handle confidential and sensitive information with discretion.

• Perform any other administrative duties assigned by the Director / Management.

Requirements

• Bachelor's degree or equivalent qualification.

• 2–5 years of experience in a Secretary, Executive Assistant, Personal Assistant, or similar role.

• Good communication skills in English.

• Good knowledge of MS Office – Word, Excel, PowerPoint, and Outlook/email.

• Good organizational and time-management skills.

• Ability to handle multiple tasks and meet deadlines.

• Professional and pleasant personality.

• Ability to maintain confidentiality.

• Strong follow-up and coordination skills.

Preferred Skills

• Good written and verbal communication.

• Attention to detail.

• Proactive and responsible approach.

• Good interpersonal skills.

• Ability to work independently with minimal supervision.

• Candidates with 2-wheeler will be an added advantage

Key Performance Areas

• Effective calendar and meeting management.

• Timely completion of administrative tasks.

• Proper documentation and record keeping.

• Effective communication and follow-up.

• Confidentiality and professionalism.

Contact: santhosh.g@talentcorner.in

• It is a Full Time Receptionist job for candidates with 1 - 4 years of experience.