Admin Executive

Key Responsibilities

1. Office Administration

Ensure smooth day-to-day office operations.

Manage office supplies, vendor coordination, and inventory tracking.

Maintain office infrastructure and coordinate maintenance when required.

Supervise housekeeping and facility management.

2. Asset & IT Coordination

Manage allocation and tracking of company assets (laptops, systems, ID cards, etc.).

Coordinate with IT for system setup, troubleshooting, and onboarding readiness.

Maintain asset register and ensure accountability during joining and exit.

3. Vendor & Facility Management

Coordinate with external vendors (internet, electricity, stationery, repair services).

Negotiate and monitor vendor contracts and service quality.

Process vendor invoices and ensure timely payments in coordination with accounts.

4. Employee Support

Support onboarding logistics (workspace readiness, system allocation, access).

Handle travel bookings, meeting arrangements, and event coordination.

Address administrative queries and resolve issues promptly.

5. Documentation & Compliance

Maintain records of agreements, contracts, bills, and administrative documents.

Ensure compliance with basic office regulations and statutory requirements.

Support audits and documentation when required.

6. Event & Internal Coordination

Assist in organizing internal meetings, client visits, and company events.

Coordinate logistics for conferences, roadshows, and leadership events if required.

Key Skills Required

Strong organizational and multitasking ability

Good communication and coordination skills

Basic knowledge of MS Excel, Word, and Google Workspace

Vendor negotiation and follow-up skills

High sense of ownership and accountability

Problem-solving mindset

• It is a Full Time Receptionist job for candidates with 1 - 3 years of experience.