An office boy's role typically involves providing general support to maintain a smooth and organized office environment. This includes tasks like maintaining cleanliness, serving refreshments, handling basic administrative duties such as photocopying and filing, and running errands. They also assist with tasks like setting up meeting rooms and managing office supplies.
Here's a more detailed breakdown of the responsibilities:
General Office Support:
Maintaining Cleanliness:
Ensuring the office space, including common areas, restrooms, and pantries, is tidy and organized.
Serving Refreshments:
Preparing and serving tea, coffee, and other beverages to staff and visitors.
Running Errands:
Handling tasks like purchasing office supplies, delivering documents, and managing mail.
Assisting with Administrative Tasks:
Photocopying, scanning, and filing documents, as well as assisting with basic data entry.
Managing Supplies:
Monitoring the use of office supplies and notifying when replenishment is needed.
Client and Visitor Interaction:
Greeting and Assisting Visitors: Providing a welcoming and helpful first point of contact for guests.
Answering Phones and Taking Messages: Handling incoming calls and directing them appropriately.
Other Responsibilities:
Setting up Meeting Rooms: Arranging furniture, equipment, and refreshments for meetings.
Coordinating Maintenance: Assisting with minor repairs and coordinating with external service providers when needed.
Following Safety Procedures: Ensuring safe practices while performing housekeeping and other tasks.
Maintaining a Professional Appearance: Presenting a neat and presentable image to reflect the office environment.