Executive Assistant

Job Description

We’re looking for a driven and highly organized  Executive Assistant to the CEO who thrives in fast-paced environments, takes initiative, and can work across multiple functions with ease.

This role goes beyond scheduling and calendar management. You will be a critical part of the founder’s office—handling internal operations, managing communications, organizing priorities, and ensuring execution happens across departments.

The ideal candidate is agile, a strong communicator, and has a knack for bringing clarity to chaos. You should be comfortable working with confidential information, juggling multiple projects, and proactively solving problems.

Key Responsibilities

1. Calendar & Meeting Coordination

• Manage and optimize the CEO’s daily schedule and task list.

• Prioritize meetings based on urgency and business objectives.

• Prepare agendas, take meeting notes, and follow up on action items.

2. Operations & Follow-Ups

• Act as a bridge between the CEO and internal teams (Product, Sales, Marketing).

• Track tasks assigned by the CEO across departments and ensure closure.

• Maintain a system for documenting pending items, priorities, and deadlines.

3. Communication & Documentation

• Draft emails, responses, and internal communication on behalf of the CEO.

• Prepare basic pitch decks, meeting briefs, and reports as required.

• Coordinate with vendors, clients, and external stakeholders professionally.

4. Research & Support

• Conduct quick research on platforms, tools, and potential partners as needed.

• Compile competitor insights or artist-related data to assist decision-making.

• Support in internal audits, recruitment coordination, or other ad-hoc projects.

5. Travel & Logistical Planning

• Manage travel bookings, stay, event logistics, and last-minute plan changes.

• Coordinate artist meetings, client events, or office offsites when needed.

6. Confidential & Personal Task Handling

• Handle personal errands and administrative duties with discretion.

• Manage CEO’s personal logistics (as required), including scheduling and follow-ups.

Requirements

Must-Haves

• 2–4 years of experience in an Executive Assistant or coordination role.

• Excellent command of written and spoken English.

• High attention to detail and strong organizational skills.

• Comfort with Google Suite, Excel/Sheets, and communication tools like Slack.

• Ability to multitask and prioritize in a fast-moving startup setup.

Bonus

• Prior experience working directly with a founder or leadership team.

• Background in startups, media, artist management, or event companies.

• Basic knowledge of PowerPoint/Canva or similar tools.

Benefits

• Monthly Salary: ₹30,000–₹35,000 (Based on experience)

• Performance-linked bonus every 6 months

• Learn directly from the CEO and gain startup leadership exposure

• Flexible work hours (role requires responsiveness, not rigidity)

• Access to premium events, shows, and festivals

• Fast-track career progression based on ownership and initiative

• It is a Full Time Marketing job for candidates with 2 - 4 years of experience.