Purchase Manager

Job Summary

The Purchase Manager is responsible for planning, managing, and controlling all procurement activities to ensure the timely availability of quality materials, components, and services required for manufacturing pharmaceutical processing and packaging equipment. The role focuses on strategic sourcing, vendor development, cost optimization, inventory coordination, procurement compliance, and leading the Purchase team to support uninterrupted production.

Key Responsibilities

Procurement Strategy

• Develop and implement procurement strategies aligned with production and business objectives.

• Plan annual procurement budgets and purchasing schedules.

• Identify opportunities for cost reduction, value engineering, and supplier consolidation.

• Ensure uninterrupted availability of raw materials, engineering components, and bought-out items.

Vendor Management

• Develop, evaluate, and approve new vendors.

• Build long-term relationships with strategic suppliers.

• Conduct vendor performance evaluations based on quality, delivery, cost, and service.

• Lead price negotiations, annual rate contracts, and commercial agreements.

• Resolve supplier performance issues and implement improvement plans.

Purchasing Operations

• Oversee procurement of stainless steel (SS304/SS316), mild steel, aluminium, electrical items, pneumatic components, bearings, motors, gearboxes, hardware, fabrication materials, consumables, and subcontracted services.

• Approve Purchase Orders (POs) and monitor procurement activities.

• Ensure timely delivery of materials to meet production schedules.

• Review procurement priorities and expedite critical purchases when required.

Cost Control & Budget Management

• Monitor procurement costs against budgets.

• Drive cost-saving initiatives through strategic sourcing and alternate vendor development.

• Analyze market trends and raw material price fluctuations.

• Support value engineering initiatives with Design and Production teams.

Inventory & Supply Chain Coordination

• Coordinate with Stores and Production Planning to maintain optimum inventory levels.

• Minimize stock shortages, excess inventory, and slow-moving materials.

• Participate in inventory planning, stock verification, and material reconciliation.

• Improve inventory turnover and working capital efficiency.

Quality & Compliance

• Ensure procured materials comply with engineering specifications and quality standards.

• Coordinate with the Quality Department for supplier quality improvement.

• Ensure procurement activities comply with company policies, ethical standards, and statutory requirements.

• Support supplier audits and quality assessments.

ERP & Documentation

• Ensure procurement transactions are accurately maintained in ERP/Tally systems.

• Review procurement reports, purchase analysis, and MIS dashboards.

• Maintain vendor contracts, purchase records, quotations, and documentation.

• Implement procurement process improvements through digital systems.

Team Leadership

• Lead, mentor, and develop the Purchase team.

• Allocate procurement responsibilities and monitor performance.

• Conduct regular team meetings and vendor review meetings.

• Promote continuous improvement and best procurement practices.

Cross-Functional Coordination

• Coordinate with Design, Production, Planning, Stores, Quality, Finance, Projects, and Service departments.

• Support new product development through timely procurement of prototype materials.

• Coordinate with Accounts regarding invoice verification and supplier payments.

Required Skills

• Strong knowledge of procurement, strategic sourcing, and supply chain management.

• Experience purchasing engineering materials including SS304/SS316, fabrication materials, machined parts, electrical and pneumatic components.

• Ability to interpret engineering drawings, material specifications, and Bills of Materials (BOMs).

• Strong commercial negotiation and contract management skills.

• Proficiency in ERP systems, Tally, Microsoft Excel, and procurement software.

• Knowledge of GST, vendor compliance, and procurement documentation.

• Excellent leadership, analytical, and communication skills.

Qualification

• B.E./Diploma in Mechanical Engineering, Supply Chain Management, Commerce, or related discipline.

• MBA/PGDM in Supply Chain, Materials Management, or Operations is preferred.

Experience

• 8–12 years of experience in industrial procurement.

• Minimum 3–5 years in a managerial role.

• Experience in pharmaceutical machinery, engineering equipment, capital goods, fabrication, or manufacturing industries is highly preferred.

Key Performance Indicators (KPIs)

• On-time material availability

• Procurement cost savings

• Vendor performance improvement

• Inventory optimization

• Purchase order cycle time

• Supplier quality performance

• Reduction in emergency purchases

• Procurement budget adherence

• ERP documentation accuracy

• Team productivity and development

Working Conditions

• Office environment with regular interaction with Production, Stores, Design, Quality, Finance, and Planning departments.

• Frequent supplier meetings and occasional vendor visits.

• Participation in procurement reviews, audits, and strategic planning meetings.

• Extended working hours during critical production or procurement requirements.

• It is a Full Time Manufacturing job for candidates with 6+ years of experience.