Purchase Executive

JOB DESCRIPTION

Export & Import / Purchase Executive

Responsible for import/export operations, procurement, vendor coordination, and compliance. must have strong knowledge of (Export and Import) EXIM procedures, documentation, logistics, GST/TDS, and Tally ERP. Excellent communication, negotiation, and organizational skills required.

Salary: "The salary will be aligned with prevailing industry standards and will vary based on the candidate’s experience and expertise."

Work Timings

· Monday to Friday: 9:00 AM – 6:00 PM

· Saturday: 9:00 AM – 4:30 PM 

Key Responsibilities

Import & Export Management

· Manage end-to-end import and export processes including sourcing, logistics, and compliance.

· Prepare and handle export documentation (Re-Export, Drumming Export, Duty Drawback).

· Oversee pre-shipment and post-shipment documentation.

· Coordinate export permissions, shipping bills, overseas commercial documents, and record-keeping.

· Handle import documentation (procurement, clearance till lifting).

· Coordinate with CHA (Customs House Agent) and shipping lines for clearance of shipments.

· Manage Bond/HSS documentation and ensure timely clearance.

· Verify checklists, bills of entry, duty payments, and shipping bills.

Procurement & Vendor Coordination

· Review purchase orders and coordinate with suppliers for timely delivery.

· Prepare estimates and proforma invoices.

· Ensure smooth communication with suppliers and customers regarding shipments.

· Address and resolve issues during import/export processes.

· Develop and implement EXIM strategies to optimize efficiency, reduce costs, and increase profitability.

Logistics & Documentation

· Handle logistics operations including invoicing, delivery orders, and duty payments.

· Check and verify bills of landing and other shipping documents.

· Maintain accurate documentation for compliance and audit purposes.

Finance & Accounting Support

· Manage GST & TDS monthly payments.

· Record entries in Tally and maintain voucher records.

· Prepare vendor payments and client outstanding reports.

· Maintain stock summaries and ensure proper reconciliation.

Risk Management & Compliance

· Identify and mitigate risks related to international trade such as delays, damages, or losses.

· Ensure compliance with import-export procedures and statutory requirements.

Qualifications & Skills

· Graduate in Commerce/Business Administration or related field (MBA preferred).

· Strong knowledge of import-export procedures, documentation, and compliance.

· Experience in coordinating with CHA, shipping lines, and suppliers.

· Proficiency in Tally ERP and MS Office.

· Good understanding of GST, TDS, and other statutory payments.

· Excellent communication and negotiation skills.

· Strong organizational and problem-solving abilities.

Key Attributes

· Detail-oriented with strong documentation skills.

· Ability to multitask and manage deadlines.

· Proactive in resolving issues and ensuring smooth operations.

· Team player with strong coordination skills.

• It is a Full Time Manufacturing job for candidates with 5 - 6+ years Experience.