Purchase Executive

Job Description – Purchase Executive

Company: Polar Auto & Engineering Industries Pvt. Ltd.
Location: Plant (Manufacturing Unit)
Department: Purchase / SCM
Reports To: Purchase Manager / Plant Head

Position Summary

The Purchase Executive will be responsible for end-to-end procurement activities for raw materials, consumables, tooling, spares, and services required for manufacturing operations. The role demands strong knowledge of cost break-ups, BOM costing, vendor negotiation, and commercial terms, ensuring cost optimization without compromising quality and delivery.

Key Responsibilities

Procurement & Purchasing

• Execute purchase of raw materials, bought-out parts, consumables, tools, spares, and services as per production requirements.

• Prepare and process Purchase Requisitions (PRs) and Purchase Orders (POs) in line with approvals and company policies.

• Ensure timely availability of material to support uninterrupted production.

Costing & Price Break-Up Analysis

• Analyze price break-ups including material cost, conversion cost, overheads, packing, transportation, taxes, and margins.

• Perform BOM costing and compare vendor quotations for cost competitiveness.

• Identify cost reduction opportunities through value engineering, alternate sourcing, and negotiation.

Vendor Management & Negotiation

• Identify, evaluate, and develop new vendors as per quality and commercial requirements.

• Conduct price negotiations, finalize commercial terms, payment terms, delivery schedules, and contracts.

• Maintain strong relationships with suppliers to ensure reliability and performance.

Commercial & Documentation

• Ensure compliance with GST, freight terms, incoterms, and statutory requirements.

• Coordinate with Accounts for invoice matching, GRN, and payment processing.

• Maintain accurate purchase records, vendor files, and rate contracts.

Coordination & Follow-ups

• Regular follow-up with suppliers for on-time delivery.

• Coordinate with Production, Quality, Stores, and Accounts for smooth material flow.

• Handle material shortages, rejections, and supplier escalations.

Inventory & Planning Support

• Support inventory control by monitoring stock levels and consumption patterns.

• Avoid excess inventory and minimize material shortages.

Key Skills & Competencies

• Strong knowledge of costing, price break-ups, and commercial negotiations.

• Excellent negotiation and communication skills.

• Understanding of manufacturing processes, preferably auto-component industry.

• Ability to read drawings, BOMs, and technical specifications (preferred).

• ERP knowledge (SAP / Tally / any Purchase ERP preferred).

• Analytical mindset with cost-saving orientation.

Qualifications

• Bachelor’s degree in Commerce / Engineering / Supply Chain / Management.

• 2–5 years of experience in manufacturing purchase, preferably in auto or engineering industry.

Preferred Experience

• Experience in auto components, sheet metal, fabrication, tooling, or plastic/foam parts.

• Exposure to multi-plant purchasing and vendor development.

Key Performance Indicators (KPIs)

• Cost savings achieved

• On-time material availability

• Vendor performance and quality

• Purchase cycle time

• Compliance with budgets and policies

• It is a Full Time Manufacturing job for candidates with 6 months - 3 years of experience.