Purchase Executive

Job Summary

We are looking for a dedicated and detail-oriented Purchase Executive to manage procurement, vendor coordination, inventory control, and documentation activities. The ideal candidate will ensure timely material availability, cost-effective purchase decisions, and compliance with the company’s policies and processes.

Key Roles & Responsibilities

1. Purchase Management

Ensure timely procurement of materials, equipment, and services.

Purchase order processing accuracy & lead time

Cost savings achieved through vendor negotiation

Vendor performance score (quality, price, delivery)

Adherence to approved vendor list

2. Inventory & Store Management

Maintain accurate stock levels and manage smooth store operations.

Stock accuracy

Same-day stock update in ERP/system

Reduction in material shortage incidents

Monthly physical verification

3. Vendor Coordination & Relationship Management

Build and maintain strong vendor relationships for timely supply and quality service.

Timely follow-up and delivery tracking

Vendor satisfaction/feedback score

On-time delivery rate

4. GRN, Billing & Documentation

Maintain proper documentation and compliance in purchase processes.

GRN preparation accuracy

Invoice-to-GRN reconciliation

Submission of documents to Accounts within 24 hours

Reduction in documentation errors

5. Budgeting & Cost Control

Support the management in tracking purchase expenses and cost reductions.

Budget adherence

Cost variance report submission

Identification of cost-saving opportunities

6. Coordination with Departments

Collaborate with Sales, Operations, and Accounts for smooth workflow.

Timely availability of material for project teams

Zero delays due to store/purchase issues

Inter-department coordination score

7. Safety, Compliance & Housekeeping

Ensure safety and compliance standards within the store and material handling.

Store cleanliness audit score

Safety compliance

Accuracy of material storage vs. standards

8. Reporting & MIS

Maintain up-to-date reports and MIS for purchasing and inventory.

Daily/weekly/monthly report submission timeline

Accuracy of purchase and stock MIS

Tracking and reporting slow-moving / unused items

Required Qualifications & Skills

Minimum 2–3 years of relevant experience in procurement, preferably in technical or manufacturing industries

Strong negotiation and supplier management skills

Knowledge of industrial-grade components, fabrication coordination, and dispatch logistics

Familiarity with tax rules, warranty documentation, and compliance formats

Hands-on experience with ERP systems and spreadsheet analysis

Excellent communication and interdepartmental coordination skills

Ability to manage timelines and work under pressure

• It is a Full Time Manufacturing job for candidates with 6 months - 3 years of experience.