Purchase Executive

Greetings!

We are having an urgent job opening for a Purchase & Accounts Executive in a leading Manufacturing Company

Location - Thane (Ghodbundar Road)

Job Summary

The Purchase & Accounts Executive will be responsible for managing procurement activities and handling day-to-day accounting functions for a manufacturing company. The role requires close coordination with suppliers, production, stores, and management to ensure timely material availability, cost control, accurate accounting, and compliance with company policies.

Key Responsibilities

Purchase & Procurement

• Plan and execute the purchase of raw materials such as tubes, caps, masterbatch, inks, varnish, chemicals, laminates, cartons, and consumables.

• Prepare and issue Purchase Orders (POs) as per approved requirements.

• Coordinate with suppliers for pricing, lead time, dispatch schedules, and delivery follow-ups.

• Ensure material is received as per PO quantity, specifications, and quality standards.

• Handle supplier communication for shortages, rejections, debit notes, and replacements.

• Maintain vendor database and evaluate supplier performance periodically.

• Coordinate with stores and production for material planning and inventory control.

• Ensure all dispatches are pre-approved and properly documented.

Accounts & Finance

• Process supplier invoices and ensure matching with PO, GRN, and delivery challans.

• Maintain purchase register, outstanding payables, and vendor ledger accounts.

• Prepare payment schedules and follow up for management approvals.

• Coordinate with suppliers for payment confirmations and reconciliations.

• Raise debit notes/credit notes for shortages, rejections, or pricing differences.

• Assist in GST compliance related to purchase invoices, input credit, and reconciliation.

• Support monthly closing activities and audit requirements.

• Coordination & Compliance

• Ensure proper documentation for purchase and accounts records.

• Maintain accurate records of masterbatch billing and material returns.

• Ensure adherence to company policies, purchase ethics, and internal controls.

• Support management with MIS reports related to purchase cost, outstanding payments, and inventory status.

  Skills & Competencies

• Strong negotiation and vendor management skills.

• Good understanding of manufacturing purchase processes.

• Knowledge of basic accounting, GST, and invoice reconciliation.

• Proficiency in ERP / accounting software and MS Excel.

• Good communication and coordination skills.

• Ability to multitask and work under deadlines.

Qualifications & Experience

• Bachelor’s degree in Commerce, Accounting, or Business Administration.

• 2-3 years of experience in purchasing and accounts, preferably in the manufacturing industry.

• Key Performance Indicators (KPIs)

• Timely procurement and zero production stoppage due to material shortage.

• Accuracy in accounting entries and vendor reconciliations.

• Effective cost control and supplier coordination.

• Compliance with internal processes and statutory requirements.

• It is a Full Time Manufacturing job for candidates with 2 - 6+ years Experience.