Executive Secretary

We are looking for a Executive Secretary to join our team at Jolly Engineering Works. The role involves operating machinery, assembling products and maintaining quality standards on the production floor. This position offers an in-hand salary of ₹20,000 - ₹35,000 and an opportunity to be part of a growing and essential industry.

Experience Required

7 to 10 years in executive support or corporate administration And Executive Assistant to Managing Director.

Job Overview

We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative and strategic support to our Managing Director. The ideal candidate will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the MD, keeping composure under pressure and adapting effortlessly to a dynamic corporate environment.

Key Responsibilities

· Calendar Management: Manage the MD's professional and personal calendar, schedule appointments, and smoothly coordinate complex internal/external meetings.

· Travel Coordination: Arrange comprehensive domestic and international travel itineraries, including flights, hotels, visa processing, and local transit logistics.

· Communication Link: Act as a strategic gatekeeper and primary link between the MD, department heads, clients, vendors, and business partners.

· Documentation & Reporting: Prepare detailed meeting agendas, high-level presentations, corporate briefs, confidential reports, and minutes of meetings (MoM).

· Event & Meeting Setup: Organize and coordinate board meetings, high-level executive luncheons, town halls, and major corporate events.

· Expense Management: Track, compile, and process the MD’s business expenses, corporate card statements, travel claims, and monthly bills.

Required Skills & Qualifications

· Education: Bachelor’s degree in Business Administration, Communications, International Relations, or a related corporate field.

· Language Proficiency: Excellent verbal and written English communication skills. Absolute fluency in professional spoken English is mandatory.

· Technical & Typing Skills: Advanced proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace. Must possess a fast and accurate computer typing speed.

Soft Skills & Core Qualities

· Patience & Composure: Demonstrated ability to maintain utmost patience, calm, and high emotional intelligence under heavy workloads or challenging situations.

· High Adaptability: Highly flexible personality with the capability to easily adapt to any professional environment, shifting priorities, and evolving business schedules.

· Discretion & Integrity: Proven capacity to handle highly sensitive, strategic, and completely confidential corporate information with absolute integrity.

· Availability & Flexibility: Willingness and flexibility to accommodate occasional extended work hours and frequent short-notice travel requirements.

• It is a Full Time Manufacturing job for candidates with 3 - 6+ years Experience.