Company Secretary

Company Secretary (CS) – Roles and Responsibilities

Department: Corporate / Legal & Compliance

Designation: Company Secretary

Reporting To: Managing Director / Board of Directors

Location: Salt Lake, Sector - V

Employment Type: Full-Time

1. Position Overview

The Company Secretary (CS) serves as a Key Managerial Personnel (KMP) responsible for

ensuring that the company complies with all statutory and regulatory requirements. The CS

acts as a vital link between the Board of Directors, management, shareholders, government

authorities, and other stakeholders. The role ensures effective corporate governance, statutory

compliance, and transparent communication within the organization.

2. Key Roles and Responsibilities

A. Statutory Compliance

 Ensure compliance with the Companies Act, 2013 and other applicable corporate

laws.

 Prepare and file statutory forms, returns, and documents with MCA, ROC, and other

regulatory authorities.

 Maintain and update all statutory registers including Register of Members,

Directors, Charges, etc.

 Draft, review, and maintain Board Resolutions, Notices, and Minutes of Board and

General Meetings.

 Monitor changes in relevant legislation and regulatory environment, and advise

management on their implications.

B. Board and General Meetings

 Schedule, organize, and coordinate Board Meetings, Annual General Meetings

(AGM), and Extraordinary General Meetings (EGM).

 Draft meeting agendas, prepare background papers, and ensure timely circulation to

Board members.

 Record accurate and concise minutes of meetings and ensure proper documentation.

 Ensure compliance with Secretarial Standards (SS-1 & SS-2) issued by ICSI.

C. Corporate Governance

 Implement best practices in corporate governance and compliance frameworks.

 Act as a compliance officer to ensure ethical and transparent functioning of the

organization.

 Facilitate the smooth functioning of the Board by ensuring proper communication and

coordination among directors.

 Ensure adherence to disclosure norms and statutory requirements under applicable

laws.

D. Legal & Regulatory Liaison

 Serve as the company’s representative before statutory bodies such as ROC, SEBI,

RBI, and MCA.

 Liaise with legal counsel for regulatory filings, dispute resolution, and legal opinions.

 Monitor compliance under FEMA, Labour Laws, and other applicable regulations.

E. Secretarial Audit & Certification

 Conduct or coordinate Secretarial Audits as per the Companies Act requirements.

 Issue certifications and compliance reports in accordance with ICSI guidelines.

 Maintain compliance trackers and audit records for inspection and reference.

F. Shareholder & Investor Relations

 Handle matters related to issue, transfer, and transmission of shares.

 Oversee dividend distribution, shareholder correspondence, and grievance

redressal.

 Maintain confidentiality of shareholder data and statutory documents.

G. Advisory and Strategic Support

 Advise management and the Board on corporate laws, governance issues, and

statutory obligations.

 Support in mergers, acquisitions, restructuring, or amalgamation activities.

 Assist in drafting or reviewing MoUs, contracts, and agreements from a compliance

perspective.

 Provide inputs for policy formulation and internal control systems.
3. Documentation & Record Keeping

 Maintain all company records, certificates, licenses, and approvals in compliance

with legal requirements.

 Implement an efficient document management system for legal and secretarial files.

 Ensure proper archival and retrieval of board resolutions, minutes, and filings.

4. Desired Qualifications & Skills

 Member of Institute of Company Secretaries of India (ICSI) – mandatory.

 Minimum [Insert Years] years of relevant post-qualification experience.

 Strong understanding of Companies Act, SEBI, FEMA, and related laws.

 Excellent drafting, communication, and organizational skills.

 High integrity, confidentiality, and attention to detail.

5. Reporting & Coordination

 Reports directly to the Managing Director / Board of Directors.

 Works closely with Finance, Legal, HR, and Operations departments for integrated

compliance.

6. Key Performance Indicators (KPIs)

 Timely filing of statutory returns and forms.

 Accuracy and completeness of records and registers.

 Compliance audit results and observations.

 Board and shareholder meeting efficiency and documentation quality.

 Timely resolution of investor and shareholder issues.

• It is a Full Time Manufacturing job for candidates with 0 - 2 years of experience.

More about this Company Secretary job

1. What is the eligibility criteria to apply for this Company Secretary job?
   Ans: The candidate should be Post Graduate and above and above with 0 - 2 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹45000 - ₹50000 per month that depends on your interview. It's a Full Time job in Kolkata.
3. How many working days are there for this Company Secretary job?
   Ans: This Company Secretary job will have 6 working days.
4. Are there any charges applicable while applying or joining this Company Secretary job?
   Ans: No, there is no fee applicable for applying this Company Secretary job and during the employment with the company, i.e., Gagan Ferrotech Limited.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Company Secretary role?
   Ans: There is an immediate opening of 1 Company Secretary at Gagan Ferrotech Limited
7. Who can apply for this job?
   Ans: Only Male candidates can apply for this Manufacturing job.
8. What are the timings of this Company Secretary job?
   Ans: This Company Secretary job has Day Shift.