Personal Assistant

Job description:

Position: Personal Assistant to Founder (Legal).

Location: Dadar west.

Role Overview:

We are seeking an experienced Personal Assistant with a legal background to provide high-level administrative and legal support to the Director. The ideal candidate will have at least 5+ years of experience, preferably in the architectural or construction industry, and be able to manage administrative tasks while handling legal documentation and compliance.

Key Roles & Responsibilities:

Administrative & Coordination:

• Calendar & Schedule Management: Oversee the Director’s calendar by scheduling meetings, appointments, and coordinating travel arrangements.

• Correspondence Management: Manage all incoming and outgoing communications, including emails, phone calls, and letters.

• Document Preparation & Organization: Prepare, review, and organize reports, presentations, and other documents for meetings and projects.

• Project Support: Assist in tracking project timelines, deadlines, and deliverables, ensuring effective coordination between teams.

• Meeting Coordination: Organize internal and external meetings, prepare agendas, and take minutes.

• Client & Vendor Liaison: Act as the primary point of contact for clients, vendors, and contractors, ensuring timely communication and follow-ups.

• Event Coordination: Support the planning and organization of company events, client visits, and other special gatherings.

• Office Management: Oversee daily office operations, including supply orders, maintaining office organization, and providing administrative support.

• Confidentiality & Discretion: Handle sensitive information with the highest level of discretion and professionalism.

Legal & Compliance Support:

• Draft, review, and organize legal documents, NDAs, and contracts.

• Liaise with legal counsel, vendors, and clients to ensure contractual compliance.

• Maintain records of statutory and regulatory filings.

• Provide basic legal research and updates on relevant laws affecting the firm.

Desired Candidate Profile:

• Minimum 5+ years of combined experience in Personal Assistance/office administration with a legal background.

• Experience in the architectural/construction industry preferred.

• Strong organizational, communication, and multitasking skills.

• Ability to work independently and maintain confidentiality.

• Proficient in MS Office, Google Workspace, and basic contract/document management tools.

Job Type: Full-time

• It is a Full Time Legal job for candidates with 5 - 6+ years Experience.