Legal Executive

1. Job Summary

The Legal Executive will be responsible for handling civil legal matters related to land, properties, property documentation, title verification, land disputes, litigation, and legal compliance. The role involves conducting legal due diligence, reviewing property records, coordinating with government authorities and external advocates, and safeguarding the organization's legal interests in all land and property-related transactions.

2. Key Roles and Responsibilities

A. Land and Property Documentation

• Examine and verify land records, title deeds, sale deeds, conveyance deeds, lease deeds, gift deeds, and other property-related documents.

• Conduct title searches and verify ownership, transfer history, encumbrances, and existing claims over properties.

• Review revenue records, mutation entries, Record of Rights (RoR), Jamabandi, Khasra, Khatauni, and other applicable land records.

• Assist in drafting, reviewing, and executing agreements to sell, sale agreements, lease agreements, possession letters, affidavits, and undertakings.

• Coordinate registration of property documents, stamp duty requirements, and related formalities.

B. Civil Litigation and Dispute Management

• Handle and monitor civil disputes relating to land ownership, possession, boundaries, encroachment, easements, tenancy, and property rights.

• Coordinate with external advocates for the preparation of pleadings, written statements, replies, affidavits, and other court documents.

• Track court cases, hearings, orders, judgments, and limitation periods.

• Assist in matters involving injunctions, declarations, specific performance, recovery of possession, and other civil remedies.

• Maintain updated litigation records and provide regular status reports to management.

C. Government and Revenue Authority Coordination

• Liaise with revenue departments, land registration offices, municipal authorities, development authorities, and other government departments.

• Follow up on mutation, demarcation, land measurement, land-use permissions, property transfers, and correction of land records.

• Assist with applications, representations, objections, appeals, and replies before competent authorities.

• Verify property tax records, land-use classifications, approvals, and other applicable statutory documents.

D. Legal Due Diligence and Risk Assessment

• Conduct legal due diligence before acquisition, sale, lease, transfer, or development of land and properties.

• Identify legal risks such as defective titles, pending litigation, mortgages, liens, encroachments, acquisition notices, and third-party claims.

• Prepare legal due diligence reports and highlight potential risks to management.

• Verify relevant approvals, permissions, and compliance requirements before property transactions.

• Recommend appropriate legal safeguards to protect the organization's interests.

E. Legal Compliance and Record Management

• Maintain organized records of title documents, agreements, litigation files, notices, court orders, and property correspondence.

• Monitor legal notices and ensure timely responses and follow-up actions.

• Ensure compliance with applicable civil laws, property laws, registration requirements, stamp duty laws, and state-specific land and revenue regulations.

• Prepare periodic reports on property matters, litigation status, and pending legal issues.

• Maintain confidentiality and secure custody of original property documents.

3. Educational Qualifications

• LL.B. degree from a recognized university.

• Enrollment with the relevant State Bar Council is desirable where the role requires it.

• Additional qualifications or certifications in property law, real estate law, or legal documentation will be an advantage.

4. Experience

• Relevant experience in civil law, land disputes, real estate, property documentation, or legal due diligence.

• Experience dealing with civil courts, revenue authorities, registration offices, and government departments is preferred.

• Fresh law graduates may be considered for junior-level positions, depending on organizational requirements.

5. Required Skills

• Strong knowledge of civil law and land/property laws.

• Proficiency in property title verification and legal documentation.

• Understanding of civil court procedures and revenue records.

• Strong legal research, drafting, and analytical skills.

• Ability to coordinate effectively with advocates, government officials, and internal teams.

• Good communication, negotiation, and follow-up skills.

• Proficiency in MS Office and digital legal record management.

6. Key Performance Indicators (KPIs)

• Accuracy and completeness of property title verification.

• Timely handling of legal notices and court-related deadlines.

• Effective monitoring of litigation and property disputes.

• Timely completion of property documentation and due diligence.

• Reduction of legal risks in land and property transactions.

• Proper maintenance and retrieval of legal records.

7. Nature of the Role

The position requires regular coordination with internal departments, external advocates, government authorities, and property stakeholders. Site visits, court visits, and visits to revenue or registration offices may be required.

Overall Objective: To protect the organization's legal interests in land and property matters by ensuring proper title verification, effective dispute management, accurate legal documentation, and compliance with applicable laws.

• It is a Full Time Legal job for candidates with 0 - 1 years of experience.