Legal Associate

Job Title: Legal Documentation Executive

Department: Legal / Administration

Location: As per Company Requirement

Employment Type: Full-Time

Job Summary

The Legal Documentation Executive will be responsible for preparing, reviewing, coordinating, and maintaining all legal documents related to the company’s operations. This role requires close coordination with internal departments, external advocates, consultants, clients, and government authorities to ensure that all legal documentation is accurate, complete, and compliant with applicable laws.

Key Responsibilities

Legal Documentation & Drafting

• Prepare, draft, review, and maintain legal documents such as agreements, contracts, MOUs, affidavits, undertakings, notices, and other statutory documents.

• Ensure accuracy, completeness, and legal compliance of all documentation.

• Maintain proper version control and timely updates of documents.

Coordination & Liaison

• Coordinate with advocates, solicitors, legal consultants, and government offices for documentation, registrations, and approvals.

• Act as a point of contact between the legal department and other internal teams (Sales, Accounts, CRM, Operations, etc.).

• Follow up with concerned parties for timely execution and closure of legal documentation.

Registration & Compliance

• Assist in registration of agreements, deeds, and other legal documents with relevant authorities.

• Track statutory timelines and ensure timely filing and compliance.

• Support compliance with company policies, regulatory requirements, and applicable laws.

Record Management

• Maintain physical and digital records of all legal documents in an organized and confidential manner.

• Ensure proper indexing, scanning, and filing of documents for easy retrieval.

• Keep records updated and audit-ready at all times.

Reporting & Follow-ups

• Prepare regular status reports on documentation, registrations, and pending legal matters.

• Maintain trackers for agreements, renewals, expiries, and registrations.

• Escalate delays, discrepancies, or risks to the reporting manager in a timely manner.

Support & Assistance

• Provide support during audits, inspections, and legal due diligence.

• Assist seniors and management in legal and documentation-related tasks as assigned.

• Handle day-to-day legal administrative work as required.

Skills & Competencies

• Strong knowledge of legal documentation and basic legal procedures.

• Good drafting, reviewing, and proof-reading skills.

• Attention to detail and high level of accuracy.

• Strong coordination, follow-up, and communication skills.

• Ability to handle confidential information with integrity.

• Proficiency in MS Office (Word, Excel, Email) and basic document management systems.

Qualifications & Experience

• Bachelor’s degree in Law (LLB) or any graduate with relevant legal documentation experience.

• 1–3 years of experience in legal documentation, real estate documentation, or a similar role (preferred).

• Experience in dealing with advocates, registration offices, and legal authorities will be an added advantage.

Reporting To

• Legal Manager / Admin Manager / Management (as applicable)

Note

This job description is not exhaustive and may be revised from time to time based on business requirements and management discretion.

• It is a Full Time Legal job for candidates with 6 months - 1 years of experience.