Shipping Freight Assistant Manager

Job Title: Shipping & Export Documentation Executive (Manufacturing & Export Unit)

Location: IMT Sector 68, Faridabad, Haryana

Employment Type: Full-Time

Experience: 1–3 years in export documentation/shipping for hardgoods/home décor; industry fit preferred.

Salary: ₹18,000–₹25,000 per month (As per experience and market)

Role Purpose

• Ensure timely, compliant, and cost‑effective dispatches by coordinating transport, customs clearance, and accurate export documentation across all trade lanes.

• Maintain shipment visibility and records in our internal system and buyer systems to meet OTIF and reduce port dwell time and penalties.

Key Responsibilities

• Freight coordination: Plan and book road/air/sea moves for India and global destinations with carriers/forwarders, securing slots, rates, and transit times per buyer Incoterms.

• Customs clearance: Coordinate with Customs House Agent (CHA) for Shipping Bill filing, query resolution, gate‑in, and let export order (LEO) across relevant ports/ICDs.

• Export documentation: Prepare and verify Commercial Invoice, Packing List, Shipping Bill details, BL/AWB draft approvals, and insurance where applicable.

• Certificate of Origin: Create and track CoO applications on DGFT’s eCoO platform as per buyer/FTA requirements.

• Buyer portals: Upload ASN, labels, bookings, and documents on buyer‑specific systems; maintain status updates and acknowledgements.

• Internal records: Create and update Shipment entries, AWB/BL numbers, parcel details, Incoterms, and tracking through to POD, ensuring data cleanliness.

• Dispatch readiness: Verify pack lists, carton/pallet counts, HS code alignment on documents, and compliance marks/labels before pickup.

• Tracking and exceptions: Monitor milestones (pickup, customs, departure, arrival) and escalate delays, holds, or documentation queries proactively.

• Archives and audit: Maintain complete digital shipment dossiers (invoice set, PL, S/B, BL/AWB, CoO, insurance, POD) for audits/claims.

• Cross‑functional coordination: Liaise with Production, QC, and Packing to align cut‑offs, volumes, and packaging specs per booking windows.

Desired Candidate Profile

• 1–3 years' relevant experience: Working knowledge of export process—Shipping Bill types, BL/AWB, Incoterms, and port procedures.

• Educational Qualifications: BA/BSc (required) + Graduation with Mathematics as a subject.

• Strong Knowledge of MS Office (Excel, Word, PPT), Shipment Documentations, Google Workspace and web-based buyer platforms for document uploads and ASN.

• DGFT eCoO familiarity for preferential/non‑preferential CoO workflows.

• Communication: Clear written/spoken English; coordination with CHA, forwarders, and buyers.

• Detail orientation: Strong document checking, HS mapping consistency on all paperwork, and archive discipline.

• Positive, growth-oriented attitude; able to thrive in a fast-paced, collaborative environment.

• Experience with international business culture and logistics for major export destinations (US, UK, EU, Middle East, Asia) is a plus.

Why Join Us?

• Play a key role in a fast-growing company bringing Indian craft to the global stage.

• Positive, growth-driven work culture focused on learning and collaboration.

• Opportunity to develop skills and grow your career in the international export sector.

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