KEY RESPONSIBILITIES:
1. Export Documentation
• Prepare pre- and post-shipment documents (Invoice, Packing List, CO, B/L or AWB, insurance, inspection certificates, etc.) as per LC / contract / buyer requirements.
• Check LC terms, share discrepancies if any and ensure full document compliance.
• Coordinate with CHA, freight forwarders and shipping lines for documentation inputs.
• Ensure correct HS codes, product description, quantity and values in all documents.
2. Shipment Coordination
• Prepare shipping instructions and coordinate for booking, stuffing and dispatch.
• Track shipments and share documents / shipment status with customers and sales team.
• Ensure timely filing of shipping bills and other statutory documents with CHA / online.
3. Compliance & Regulatory
• Adhere to customs, DGFT, RBI and foreign trade policy requirements.
• Maintain working knowledge of Incoterms, export documentation norms and country-specific documentary requirements.
• Coordinate for licenses, registrations and codes (AD code, RCMC etc.) wherever needed.
4. Banking & Payment Support
• Submit export documents to bank for negotiation / collection / discounting. • Follow up with bank and customer for realization of export proceeds.
• Support reconciliation of export documents with bank statements / shipping bills for audit and export incentive claims.
5. Record Keeping & Reporting
• Maintain proper filing (physical and digital) of all export documents and correspondences.
• Prepare basic MIS on shipments, documentation status and pending items.
• Assist in preparation of documents for export incentive schemes, as applicable