As a Service Advisor, you act as the key link between customers and the service/workshop team. You ensure smooth customer experience, effective communication of issues & solutions, and timely, transparent handling of vehicle service and repairs.
🔎 Key Responsibilities & Typical Duties
Customer reception & communication: Greet customers arriving for service, gather vehicle concerns, listen to their issues or service requests.
Understanding & documenting vehicle issues: Translate customer-reported symptoms into detailed work orders/job-cards for workshop technicians.
Providing estimates & recommendations: Based on inspection or reported issues, prepare cost/time estimates, recommend required maintenance or repair services, and discuss with customers.
Scheduling and coordinating service appointments: Manage service scheduling, slot vehicles in workshop based on capacity, coordinate with technicians to ensure timely execution.
Liaison between customers and technicians / workshop staff: Convey customer concerns to technicians; once work is done, explain to customer what was done, why, and how much it costs; maintain transparency.
Follow-up & status updates: Inform customers about work progress, especially if there are delays or additional problems found; handle complaints or additional requests politely.
Administrative & record-keeping tasks: Maintain customer and vehicle service history records, job cards, parts ordered / used, invoices, payments, and follow dealership process / software (CRM/DMS) for documentation.
Service upselling / advising on additional services: Suggest value-added services like preventive maintenance, accessories, warranty/AMC/after-sales services as applicable (depending on dealership policy).
Customer satisfaction & relationship building: Ensure good customer experience, build trust, explain transparently, help foster loyalty.
🎓 Skills, Qualifications & Profile Usually Expected
Diploma / degree (or at least high-school + relevant training); many job-posts accept diploma in mechanical/automobile or similar fields.
Basic understanding of automobile mechanics / familiarity with vehicles / automotive systems — helps in discussing with technicians and customers.
Strong communication and interpersonal skills — to interact with customers, explain technical issues in simple terms, manage expectations.
Customer-oriented attitude, professionalism, patience — since customers may be stressed or upset about their vehicle issues.
Organizational skills and multitasking ability — managing multiple appointments, follow-ups, paperwork, and coordination with technicians.
Basic computer knowledge / familiarity with dealership software (CRM, DMS, job-card systems) to maintain service records, billing, inventory/orders etc.