A Personal Secretary provides administrative and organizational support to an individual, typically a senior executive, by managing their schedule, correspondence, and files while maintaining confidentiality. Key duties include coordinating meetings, making travel arrangements, preparing reports, and acting as a first point of contact. Essential skills for this role are strong communication, organization, attention to detail, and proficiency with office software.
Key Responsibilities
Administrative Support: Managing correspondence (emails, calls), preparing reports and documents, maintaining filing systems, and handling mail and expenses.
Scheduling & Coordination: Organizing and scheduling meetings and appointments, managing calendars, and reminding the executive of important tasks.
Travel & Logistics: Arranging travel, accommodation, and transportation.
Meeting & Event Management: Preparing for meetings, including creating agendas and taking minutes.
Liaison: Serving as the first point of contact, liaising with clients, suppliers, and internal staff.
Confidentiality: Handling sensitive and confidential information with discretion.