Payroll Executive

Dear All,

We are urgently looking for Payroll Manager with good experience in Payroll Management in Malad-(West)

Job Title: Senior Payroll Executive

Department: Payroll & Compliance

Location: Malad Mumbai

Reports To: Payroll Manager / Head – HR & Compliance

Employment Type: Full-Time / Permanent

Walkin Interview: Knox plaza premises coop society ltd, 5th floor B-506, Mindspace, chinchilla Bunder Road, Malad west Mumbai,400064

Position Summary:

As a Senior Payroll Executive, you will be responsible for the end-to-end payroll operations of our contract workforce across different geographies, ensuring 100% accuracy, compliance with statutory laws, and timely disbursal. You will work closely with cross-functional teams—HR operations, compliance, client SPOCs, and finance—to deliver a smooth payroll experience to thousands of deployed staff. This role requires strong analytical skills, legal knowledge, and hands-on experience with complex payroll systems.

Key Responsibilities:

1. Payroll Processing:

Process monthly payroll for 1000+ contract employees across various clients and industries.

Collate data from attendance systems, client portals, and internal HRMS.

Validate working hours, overtime, shift allowances, deductions, reimbursements, and variable pay components.

Maintain records of new joinees, exits, transfers, and mid-cycle changes.

Perform pre-payroll validations and coordinate with clients to resolve discrepancies.

Ensure timely salary processing, disbursement, and payslip generation.

2. Compliance and Statutory Filings:

Calculate and deduct statutory contributions (PF, ESI, PT, LWF, TDS) as per applicable laws.

File returns and upload challans (ECR filing for EPFO, ESIC portal uploads, PT returns, etc.).

Liaise with government bodies and ensure 100% legal compliance in payroll practices.

Maintain compliance documentation for internal and external audits.

3. Full and Final (F&F) Settlement:

Process exits payrolls, F&F settlements, and related clearances.

Calculate notice pay, earned leave, pending reimbursements, and tax liabilities.

Generate experience letters, relieving letters, and exit payslips as required.

4. Reporting and MIS:

Generate monthly, quarterly, and annual payroll reports.

Provide salary registers, CTC breakup reports, and audit trail reports.

Prepare reconciliations between HR, payroll, and finance systems.

Support internal audits, statutory audits, and client audits.

5. Client and Employee Support:

Handle payroll-related queries from deployed employees in a timely and professional manner.

Coordinate with client HR teams for timesheet approval, onboarding, and payroll closure.

Conduct periodic audits and feedback sessions with clients on payroll SLAs and deliverables.

6. System & Process Management:

Operate and maintain HRMS/payroll tools (e.g., GreytHR, Spine, Saral, or similar).

Identify gaps in the payroll process and recommend automation or improvement measures.

Work with IT and HR tech teams for integration and troubleshooting.

Qualifications:

Bachelor’s degree in Commerce, Accounting, HR, or equivalent.

Preferably a PG Diploma or Certification in Payroll Management or Labor Laws.

Experience:

4–7 years of payroll experience, preferably in a contract staffing, manpower outsourcing, or EOR (Employer of Record) environment.

Experience in handling multi-client payroll operations and statutory filings.

Hands-on knowledge of state-wise compliance variations across India.

Skills & Competencies:

In-depth understanding of Indian payroll processes and labor laws.

Proficiency in Excel (advanced formulas, pivot tables, macros preferred).

Strong familiarity with PF, ESI, TDS, Bonus Act, Gratuity Act, Maternity Benefit Act, and state labor regulations.

Excellent written and verbal communication skills.

High attention to detail and integrity in handling confidential information.

Ability to work under tight deadlines and manage multiple priorities.

Strong problem-solving and analytical skills.

Preferred Tools & Systems:

Payroll Software: GreytHR, Saral PayPack, Spine, Keka, ADP, etc.

Compliance Portals: EPFO, ESIC, Traces, Shram Suvidha, Income Tax portal

Thanks & Regards,

Ali Khan

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