Mobilization Officer - Employee Mobilization and Coordination Specialist

Mobilization Officer Be part of the solution at Technip Energies and embark on a one-of-a-kind journey. You will be helping to develop cutting-edge solutions to solve real-world energy problems. We are currently seeking a Mobilization Officer, reporting directly to Head of Recruitment Factory - Group Construction Hub to join our team based in Chennai, India. About us: Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality. Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last. About the opportunity we offer: Support and provide assistance to the Head of Recruitment Factory, GC HUB with respect to employee mobilization, demobilization, visa processing, medical clearance, travel coordination, stakeholder management, and mobilization tracking activities. Starting Date: Immediately About you: Job purpose and organizational context: Key Internal and External Interactions: • Works in close partnership with the GC HUB Recruitment Team • Coordinates with Project Teams (Business, Administration, PRO, Medical teams) • Collaborates with Operating Centers’ Business and Administration Teams • Coordinates with shortlisted candidates Key Accountabilities: Mobilization Coordination: • Coordinate with candidates for collection and verification of mobilization documents. • Provide visa process support and follow-up. • Prepare visa supporting documents. • Arrange travel itineraries and medical examinations. Project Coordination: • Coordinate with Project Focal Points on mobilization requirements. • Conduct mobilization status update meetings. • Handle visa requests and follow-up for non-UAE mobilizations. • Coordinate mobilization travel arrangements. • Request visa supporting documents. • Provide visa process support to the candidates. • Request visa and follow-up for non-UAE mobilizations. Fit to Work (FTW) and Medical Clearance : • Collect medical reports from candidates. • Coordinate with Ahalia Hospital and project doctors. • Book medical appointments. • Upload FTW/Medical approvals in IDA (Integrated Database Application) Visa and Public Relations Officer (PRO) Coordination • Coordinate certificate attestation (MOFA – Ministry of Foreign Affairs). • Handle UAE visa requests and follow-up through PR team. • Coordinate with embassies for visa appointments and issuance. Travel and Mobility Support • Arrange tickets with TPAD Ticketing/Mobility Support for applicable projects. Meetings, Systems and Reporting • Create assignments and update demobilization records in IDA (Integrated Dashboard Application) • Maintain mobilization and demobilization dashboards. • Conduct weekly review meetings on progress of mobilization activities • Prepare visa document templates for new projects. Technical Skills: Proficiency in Microsoft Word and Excel Professional email etiquette Strong communication skills in English Experience in tracking Applicant Tracking System (ATS)/ candidate database management Experience in scheduling and coordinating interviews via Microsoft Teams Professional Attributes: Proven ability to manage sensitive and confidential information with integrity. Must be aligned with professional standards, ethical business conduct, and organizational compliance practices. Mandatory Requirements: • Location: Candidates must be based in Chennai or within a nearby, easily commutable distance. • Educational Qualification: Bachelor’s degree in any discipline (B.Sc., B.Com., B.E., B.Tech). A qualification or specialization in Human Resources is preferred. • Experience: 2 to 5 years of hands-on experience in Mobilization/ Onboarding/ Recruitment / specifically for roles in Oil & Gas, LNG, Petrochemical, or related sectors, ideally within EPC or PMC organizations, in International locations Your career with us: Working at Technip Energies is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T.EN University, such as The Future Ready Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development What’s next? Once receiving your application, our Talent Acquisition professionals will screen and match your profile against the role requirements. We ask for your patience as the team completes the volume of applications with reasonable timeframe. Check your application progress periodically via personal account from created candidate profile during your application. We invite you to get to know more about our company by visiting and follow us on LinkedIn , Instagram , Facebook , X and YouTube for company updates.