Human Resource Generalist

Job Description: HR Executive – Plant Operations

Job Title

HR Executive – Plant Operations

Department

Human Resources

Reporting To

HR Manager / Plant Head

Job Summary

The HR Executive – Plant Operations is responsible for managing day-to-day HR activities at the plant, ensuring effective manpower management, statutory compliance, attendance and payroll processing, employee relations, and supporting smooth plant operations. The role requires close coordination with production, administration, and management to maintain a productive and compliant work environment.

Key Responsibilities

1. Manpower Management

• Plan and manage plant manpower requirements.

• Coordinate recruitment of permanent, contractual, and temporary employees.

• Conduct onboarding, induction, and orientation programs for new employees.

• Maintain manpower deployment and shift allocation.

• Coordinate with manpower contractors and ensure adequate workforce availability.

2. Attendance & Leave Management

• Monitor daily attendance through biometric or attendance management systems.

• Verify attendance records, overtime, shifts, and leave applications.

• Maintain attendance registers and employee leave records.

• Resolve attendance discrepancies in coordination with department heads.

3. Payroll & Salary Preparation

• Prepare monthly payroll inputs, including attendance, overtime, leave deductions, incentives, and reimbursements.

• Coordinate with the finance/payroll team for accurate salary processing.

• Verify salary statements before disbursement.

• Handle employee queries related to salary, deductions, and statutory contributions.

4. Statutory Compliance

• Ensure compliance with applicable labor laws and statutory regulations.

• Maintain records and documentation related to:

  • Provident Fund (PF)

  • Employee State Insurance (ESI)

  • Professional Tax (where applicable)

  • Labour Welfare Fund

  • Bonus, Gratuity, and Minimum Wages compliance

• Coordinate statutory inspections and audits.

• Ensure timely submission of statutory returns and maintenance of registers.

5. Contractor & Labour Compliance

• Monitor contractor compliance with labor laws.

• Verify contractor attendance, wage payments, PF, ESI, and statutory documentation.

• Maintain contractor agreements, licenses, and compliance records.

• Ensure contractor bills are verified based on attendance and deployment.

6. Employee Relations

• Address employee grievances and disciplinary matters.

• Support performance management and employee engagement initiatives.

• Conduct counseling sessions where required.

• Promote a positive work environment and healthy industrial relations.

7. HR Administration

• Maintain employee personal files and HR documentation.

• Update HRIS and employee database.

• Prepare HR reports, MIS, headcount reports, attrition reports, and monthly dashboards.

• Issue appointment letters, confirmation letters, warning letters, transfer letters, and relieving documents.

8. Training & Development

• Coordinate technical and behavioral training programs.

• Maintain training records and employee skill matrices.

• Track mandatory compliance and safety training.

9. Exit Management

• Conduct exit interviews.

• Process full and final settlements.

• Coordinate clearance from all departments.

• Maintain employee exit records.

10. General Responsibilities

• Ensure compliance with company HR policies and procedures.

• Support HR audits and ISO documentation.

• Coordinate employee welfare activities.

• Perform any additional HR-related responsibilities assigned by management.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• MBA/PGDM in Human Resources or MSW (HR/Personnel Management) preferred.

Experience

• 3–8 years of HR experience in a manufacturing or plant environment.

• Experience in handling blue-collar workforce and contract labor is preferred.

Required Skills

• Strong knowledge of labor laws and statutory compliance.

• Experience in payroll and attendance management.

• Manpower planning and workforce deployment.

• Employee relations and grievance handling.

• Good knowledge of PF, ESI, Factory Act, Contract Labour Act, Minimum Wages Act, and other applicable labor regulations.

• Proficiency in MS Excel, HRMS/ERP systems, and payroll software.

• Strong communication, interpersonal, and problem-solving skills.

• Ability to work under pressure and manage multiple priorities.

Key Performance Indicators (KPIs)

• Attendance accuracy and timely reporting.

• Payroll accuracy and on-time salary processing.

• Compliance with statutory requirements and audit readiness.

• Timely recruitment and manpower availability.

• Employee grievance resolution.

• Reduction in absenteeism and attrition.

• Timely completion of HR documentation and reporting.

• Contractor compliance adherence.

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