Key Responsibilities
Employee Data and Records:
Maintain and update employee records in the HRMS (Human Resource Management System).
Manage employee files, ensuring they contain all necessary documents like proof of identity, bank details, and employment contracts.
Ensure all record-keeping complies with data protection regulations.
Recruitment and Onboarding:
Assist with the end-to-end recruitment process, including shortlisting candidates and scheduling interviews.
Coordinate the onboarding process for new hires, ensuring all documentation is completed and they are oriented to the firm's policies.
Payroll and Benefits:
Compile attendance and leave reports for payroll processing.
Handle employee queries related to payroll, leave, and benefits, such as health insurance.
Compliance and Policy:
Ensure the firm complies with all relevant employment laws and regulations.
Assist in keeping HR policies updated and ensure they align with legal requirements.
Administrative Support:
Serve as a first point of contact for employee queries regarding company policies, procedures, and general HR matters.
Handle administrative tasks like managing employee ID cards and filing.
Support the firm with internal events and other administrative duties as directed.
Required Skills and Qualifications
Strong organizational and administrative skills, with a high degree of attention to detail.
Proficiency in MS Office Suite, especially Excel and Word.
Excellent verbal and written communication skills.
Ability to handle sensitive information with confidentiality and integrity.
Knowledge of employment laws and HR best practices is a plus.
Experience in a similar role, ideally in a legal environment, is beneficial.
Ability to work independently and collaboratively within a team