HR Assistant

Job Title: HR Coordinator

Department: Human Resources
Reporting To: HR Manager / Operations Head

Job Summary

The HR Coordinator supports the Human Resources department in day-to-day HR operations, including recruitment coordination, employee onboarding, HR documentation, attendance and payroll support, compliance, and employee engagement. This role ensures smooth HR processes and acts as a bridge between employees and management.

Key Roles & Responsibilities

Recruitment & Onboarding

• Coordinate end-to-end recruitment activities such as interview scheduling and candidate follow-ups

• Assist in screening resumes and maintaining candidate databases

• Manage joining formalities, offer letters, and onboarding documentation

• Conduct induction programs for new hires

HR Operations & Administration

• Maintain employee records, files, and HR databases

• Track attendance, leaves, shifts, and support payroll processing

• Prepare HR letters (offer, confirmation, appraisal, exit letters)

• Ensure timely updating of HR MIS and reports

Employee Relations

• Act as a point of contact for employee queries and concerns

• Support grievance handling and conflict resolution

• Assist in employee engagement initiatives and internal communications

Compliance & Policies

• Ensure compliance with labor laws, company policies, and statutory requirements

• Support audits and maintain statutory documentation (PF, ESIC, etc.)

• Assist in implementing HR policies and SOPs

Performance & Learning Support

• Coordinate performance appraisal processes

• Support training programs and skill-development initiatives

Exit Management

• Coordinate exit formalities, clearance, and final settlements

• Conduct or support exit interviews and documentation

Skills & Competencies

• Strong verbal and written communication skills

• Excellent organizational and multitasking abilities

• Attention to detail and confidentiality

• Basic knowledge of labor laws and HR practices

• Proficiency in MS Office and HR software

• Interpersonal skills and problem-solving ability

• Ability to work in a fast-paced environment

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field

• MBA / PGDM in HR preferred

• 1–2 years of experience in an HR operations or coordination role

• Experience in hospitality, retail, or service industry is an advantage

Key Performance Indicators (KPIs)

• Timely hiring and onboarding

• Accuracy of HR records and payroll data

• Employee satisfaction and engagement levels

• Compliance and audit readiness

Work Environment

• Office-based role with regular interaction with staff

• May require coordination with multiple departments and locations

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