Here’s a sample Job Description for an Admin Executive that you can use or edit as per your company’s requirements:
---
Job Description – Admin Executive
Position: Admin Executive
Department: Administration
Location: [Insert Location]
Reporting To: Admin Manager / HR Manager / Management
---
Job Purpose:
The Admin Executive is responsible for providing administrative and office support to ensure smooth day-to-day operations of the organization. This role involves managing office facilities, coordinating with vendors, maintaining records, and assisting management with administrative tasks.
---
Key Responsibilities:
Handle day-to-day office administration, including managing office supplies, stationery, and equipment.
Coordinate with vendors, service providers, and contractors for office maintenance and services.
Maintain employee attendance, leave records, and other administrative data.
Assist in recruitment coordination, onboarding formalities, and HR documentation.
Prepare and manage correspondence, reports, and other documents.
Organize and schedule meetings, appointments, and travel arrangements for staff/management.
Ensure compliance with company policies, procedures, and legal regulations.
Support accounts and finance team in petty cash management and expense tracking.
Maintain proper filing systems (physical and digital) for easy data retrieval.
Provide administrative support for company events, training, and staff welfare activities.
Handle inward/outward mail, courier services, and communication management.