A job description for a female receptionist includes greeting visitors, managing phone calls, handling administrative tasks like scheduling and mail, and maintaining a tidy reception area. Key skills required are strong communication, organization, and proficiency in Microsoft Office, along with a professional appearance and customer service attitude.
Responsibilities
Front desk management: Greet visitors in a friendly and professional manner, answer and direct phone calls, and maintain office security.
Administrative support: Schedule meetings and appointments, sort and distribute mail, and manage office supplies and inventory.
Communication: Provide basic information to inquiries via phone, email, or in person.
Office upkeep: Keep the reception area clean, tidy, and presentable.
Clerical duties: Perform tasks such as filing, photocopying, and faxing.
Qualifications
Experience: Proven work experience in a receptionist, front office, or similar role is often preferred.
Skills:
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Customer service and problem-solving skills.
Ability to manage time effectively and prioritize tasks.
Education: A high school diploma is typically required, with additional office management certifications being a plus.
Professionalism: A professional attitude and appearance.
Language: Proficiency in the local language (e.g., Hindi and English for roles in India) is often required.