Key Job Responsibilities :-
Welcoming Visitors: Greet visitors, clients, and guests professionally and direct them to the appropriate department or person.
Handling Phone Calls: Answer incoming calls, transfer calls to the concerned departments, and take messages when required.
Managing Appointments: Schedule meetings, maintain appointment calendars, and coordinate meeting arrangements.
Managing Emails: Receive, respond to, and forward emails to the appropriate departments or employees.
Maintaining Records: Maintain visitor registers, telephone logs, appointment records, and other office documents.
Providing Information: Respond to inquiries from visitors, clients, and employees regarding company services, procedures, and general information.
Handling Administrative Tasks: Perform basic data entry, filing, photocopying, scanning, printing, and other clerical duties.
Managing the Reception Area: Keep the reception desk and waiting area clean, organized, and presentable.