We are looking for a friendly, presentable, and organized Receptionist to be the first point of contact for our company. As a receptionist, you will be responsible for handling front office responsibilities, greeting visitors, managing incoming calls, and performing various administrative tasks to support daily office operations.
Greet and welcome guests as soon as they arrive at the office.
Direct visitors to the appropriate person and office.
Answer, screen, and forward incoming phone calls.
Maintain a tidy and presentable reception area with all necessary materials (e.g. brochures, forms).
Receive, sort, and distribute daily mail/deliveries.
Schedule appointments and maintain calendars.
Assist in the coordination of meetings and take meeting notes as required.
Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
Manage office supplies and place orders when necessary.
Support the administrative team with data entry and document preparation.
Proven work experience as a receptionist, front office representative, or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Professional appearance and attitude.
Solid written and verbal communication skills.
Ability to be resourceful and proactive when issues arise.
Excellent organizational skills and attention to detail.
Multitasking and time-management skills, with the ability to prioritize tasks.
High school degree; additional certification in Office Management or related fields is a plus.
Experience in administrative support or customer service roles.
Knowledge of basic computer