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# JOB DESCRIPTION – EXECUTIVE ASSISTANT – OPERATIONS

Company: Expo Advanced Materials Pvt. Ltd.

Location: Sector-5, Noida

Position: Executive Assistant – Operations

Gender: Female

Experience: 3+ Years

Employment Type: Full-Time

Candidate Preference: Married Female Candidate Preferred

## About the Role

Expo Advanced Materials Pvt. Ltd. is looking for a smart, confident, proactive, and work-oriented Female Executive Assistant – Operations with 3+ years of relevant experience.

The candidate will be responsible for managing day-to-day operational coordination, following up with different departments, tracking pending activities, preparing MIS and reports, and keeping management regularly updated.

## Key Responsibilities

• Handle and coordinate day-to-day operational activities.

Coordinate with •Production, Sales, Accounts, Purchase, Dispatch••, and other departments.

• Track assigned tasks and ensure timely completion.

• Follow up on pending activities and provide regular status updates to management.

Prepare •daily, weekly, and monthly MIS and operational reports••.

• Maintain operational records, data, and documentation.

• Draft professional emails, reports, presentations, and other business documents.

• Coordinate meetings, schedules, appointments, and follow-ups.

• Support management in monitoring day-to-day operational activities.

• Communicate management instructions to concerned departments and follow up for completion.

• Identify delays, pending tasks, or operational issues and highlight them to management.

• Take ownership of assigned responsibilities and ensure timely execution.

• Handle multiple activities simultaneously with proper follow-up.

## Required Skills & Personality

• Smart, confident, bold, proactive, and work-oriented.

• Strong work attitude with a sense of ownership.

• Excellent communication and interpersonal skills.

Good •English verbal and written communication••.

• Strong coordination and follow-up skills.

Good knowledge of •MS Excel and MS Office••.

• Professional email drafting skills.

• Good reporting and documentation skills.

• Ability to handle multiple tasks independently.

• Ability to coordinate effectively with different departments.

• Quick learner with a positive and professional attitude.

• Ability to work under pressure and meet deadlines.

• Strong organizational and time-management skills.

## Qualification & Experience

• Graduate in any relevant discipline.

• 3+ years of relevant experience in Executive Assistant, Operations, Coordination, Management Support, or similar roles.

• Engineering background will be an added advantage.

Experience in a •manufacturing/industrial company will be preferred.••

## Candidate Profile

The ideal candidate should be capable of working independently, communicating confidently with different departments, taking ownership of responsibilities, following up on pending tasks, preparing accurate reports, and keeping management updated on operational activities.

We are looking for a mature, responsible, confident, and well-organized professional who can effectively support management and coordinate day-to-day operations.

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