The primary responsibility includes attending to and resolving Customer Complaints, carrying out any preventive maintenance and also carrying out Installations Orders as per
requirements in a timely manner for the allocated product(s) in the assigned geography /
customer locations
Receiving, understanding and acknowledging the Customer Complaints as assigned by the
Help Desk or as directly reported by the Customer over call
Logging any such directly reported customer calls into the CRM immediately
Scheduling the complaint call visit depending upon the next earliest availability, priority,
travel time / route and applicable TAT / SLA for that customer & / product
Confiirming the schedule with the customer's representative and updating the same in CRM
after due confirmation / request for change in schedule by customer
Visiting the customer location for attending to the complaint in a timely manner as per the
decided / assigned schedule
Attending to the Customer Complaint and following the steps mentioned in the 'Checklist for Complaint Field Visit' in the CRM Mobile Application - This includes capturing the current
condition of the machine and installation, ascertaining the Machine Serial No., its Ownership, SLA, applicable AMC, etc. and later attending to / troubleshooting and / repairing the machine as per complaint and resolving the same as per allocated TAT. This also includes establishing the probable Root Cause(s) of this complaint and recording these in the CRM
Undertaking Preventive Maintenance activities as per Preventive Maintenance Checklist if
offered under an AMC to any customer in the assigned geography in a timely manner
Carrying out Installation, Testing & Commissioning activities as per assigned schedules in a timely manner at the customer locations as per Installation Checklist and as per Installation Orders
Providing Demo / Training to the customer representatives after due installations / as may be required and recording their feedbacks in CRM
Keeping up to date on administrative responsibilities such as maintaining customer service logs and internal service records in a timely manner
Maintaining daily communications with customers to ensure resolution and proper follow-up
Maintaining the Spares & Consumables Inventory in order
Timely requesting / ordering of Spares & Consumables from nearest Stores assigned or the
Central Stores at HO in order to maintain the stipulated Min. Stock Levels of Items or for any
shortfall items well before time to facilitate timely availability
Returning through courier any spares meant for repairs / refurbishment after due
identification / tagging, to the nearest Stores / Central Stores at HO on a periodic basis
depending upon the volume of such accumulated spares
Ensuring to raise Bills on Customers in a timely manner, Ensuring timely recovery of
payments from customers and minimizing bad debts.
Entry in CRM / BTS on a regular basis
Ensuring on-time submission of supporting documentation as may be required
Submitting Expense Reports to the concerned reporting managers as per organization's
policies for further approval & / processing
Reporting & / providing any potential / leads and / competition / market intelligence in the
assigned geography / customer location to the reporting manager to enable them take
appropriate actions in the benefit of the organization
Taking upgrade trainings on a period basis on the various product features and /
troubleshooting guidelines to improve skills