Company Secretary

We are looking for a Company Secretary to join our team at Radhika Heights Limited to manage legal documentation, contract reviews and compliance matters. This position offers an in-hand salary of ₹40,000 - ₹45,000 along with professional growth.

Key Responsibilities:

• Ensure compliance with Companies Act, 2013

• Ensure adherence to SEBI (LODR) Regulations, 2015

• Conduct Board Meetings, Committee Meetings, and General Meetings Coordinate with legal counsel and external authorities

• Prepare and maintain agenda, minutes, and statutory records.

• File returns and forms with Registrar of Companies (ROC).

• Handle stock exchange compliances (NSE/BSE filings).

• Submit financial results, shareholding pattern, and governance reports.

• Ensure timely disclosure of material events.

• Implement Insider Trading regulations and monitor trading window.

• Maintain UPSI (Unpublished Price Sensitive Information) database.

• Manage investor relations and resolve shareholder grievances.

• Coordinate with Securities and Exchange Board of India and stock exchanges.

• Ensure Secretarial Audit and compliance with Secretarial Standards.

• Maintain statutory registers and corporate records.

• Advise Board on corporate governance practices

• Develop and monitor compliance framework and policies

• Liaison with regulators, auditors, legal advisors, and depositories

• Oversee CSR, ESG, and other regulatory reporting requirements.

• Monitor legal risks and ensure internal compliance systems.

Job Requirements:

• Candidate must ensure strict compliance with Companies Act, 2013 and applicable SEBI (LODR) Regulations, 2015

• The role requires high ethical standards, integrity, and confidentiality

• Timely and accurate regulatory filings are critical to avoid penalties

• Strong coordination with regulators like Securities and Exchange Board of India and stock exchanges is essential

• Candidate should stay updated with changes in corporate laws and SEBI regulations

• Ability to work under strict timelines and handle multiple compliance requirements

• This is a key managerial position responsible for corporate governance and compliance oversight

1.       GENERAL ROLES AND RESPONSIBILITIES

a. Convening and servicing annual general meetings (AGMs)/Board meetings along with all committee meetings as and when required including producing agendas, notices taking minutes, conveying decisions, handling meeting correspondence and so on in this regard.

b.   Providing legal, financial and/or strategic advice during and outside of meetings.

c. Training directors and members of the senior leadership team on corporate governance matters.

d.  Keeping up to date with any regulatory or statutory changes and policies that might affect the organization.

e.  Providing support to the board or other committees on specific projects.

f.  Working and researching on corporate laws that impact the company directly and indirectly.

g.  To certify and sign all documents, reports in consonance with the laws including Companies Act 2013.

h.  Assisting and arranging for Corporate/Capital Restructuring as per the circumstances included but not limited to Mergers, Demergers, Takeovers, acquisitions etc.

i.  Liaison with SEBI, NSE, BSE, MCA, ROC, RBI, NCLT and other compliance related authorities as and when required.

2.       OUTSOURCING PARTNERS DUTIES

a.  To take, analyse, accept or reject the legal opinion of the legal partner supported by the facts and data to ensure right decision making.

b.  RTA and Depository Services coordination.

3.       STAUTORY RECORDS

a.  Ensuring compliance with all statutory filings, e.g. Annual Returns, Balance Sheets and filing of various resolutions with SEBI, NSE, BSE, ROC & RBI.

b.  Ensuring that the Company complies with its Memorandum and Articles of Association and, drafting and incorporating amendments in accordance with correct procedures.

c.  To ensure the correct implementation of proper authorized changes in the structure of the Company’ share and loan capital.

d.  Ensuring that procedures are in place for the correct administration of subsidiary/associate companies and the maintenance of the Group’s structure.

4.       ANNUAL REPORT AND AGM

a.  Drafting and circulation of Company’s annual report to all the stakeholders as required by the law.

b.  Making arrangements for and managing the process of the Annual General meeting and establishing, with the Board’s agreement, the items to be considered at the AGM, including resolutions dealing with governance – type matters, e.g. the vote on the Remuneration matters.

c.  Filing of necessary forms with registrar of Companies.

d.  Voting carried out accurately.

5.       MISCELLANEOUS

a.  Ensuring the safe custody and proper use of any Company seals.

b.  Establishing and administering the registered office; attending to the receipt, co-ordination and distribution of official correspondence received by the Company, sent to the registered office; ensuring the provision of facilities for the public inspection of the Company documents.

c.  Ensuring that all business letters, notices and other official publications of the Company show the name of the Company and any other information as required by that statues and that Company name plates are displaced in a conspicuous place.

d.  Company policies are reviewed and updated regularly.

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