Job Profile:
Identify and evaluate new vendors/suppliers for raw materials, components, tools, and engineering items.
Obtain quotations, compare prices, negotiate rates and payment terms, and issue purchase orders.
Ensure materials are purchased as per approved specifications, quality standards, and required quantities.
Coordinate with Production, Stores, Quality, Design/Engineering and Accounts for purchase requirements.
Follow up with suppliers for on-time delivery and resolve delays or shortages.
Maintain and update vendor records, purchase orders, quotations and price comparisons.
Monitor inventory levels, minimum stock and material requirements to avoid production stoppages.
Coordinate with Quality/Stores regarding rejected, damaged or non-conforming materials and arrange replacement.
Develop alternative suppliers to reduce cost and dependency on a single vendor.
Negotiate cost reduction, annual rate contracts and improved commercial terms.
Verify supplier invoices against PO, GRN and agreed rates in coordination with Accounts.
Prepare MIS reports relating to purchases, pending orders, supplier performance and cost savings.
Ensure procurement is carried out according to the company's purchase procedures and approval matrix.
Maintain good relationships with suppliers and conduct periodic vendor performance evaluation.