Calendar & Schedule Management: Organising appointments, meetings, and reminders.
Correspondence & Communication: Screening calls/visitors, managing emails, handling outgoing/incoming mail, and drafting documents.
Information Management: Maintaining files, records, and ensuring the executive has necessary information.
Travel Arrangements: Booking flights, hotels, and itineraries.
Gatekeeping: Acting as the first point of contact to filter interruptions.
Advanced & Specialized Duties:
Financial Tasks: Handling bills, bank accounts, and investment records (depending on the role).
Policy Support (Government): In government roles, coordinating policy, providing advice on protocol, and taking notes in meetings.
Personal Assistance: Managing personal affairs, household tasks, and social functions.
Reporting: Preparing reports, minutes, and data compilation.
Key Qualities:
Discretion: Trustworthy with confidential information.
Tact & Professionalism: Pleasant, dignified, and polite with clients and the public.
Proactive & Organized: Anticipates needs and keeps things running smoothly.