ob Description
Drawing Management & Instructions to Agencies
Receive latest approved drawings from the designer
Read and understand drawings fully before any work begins on site
Check for drawing conflicts or missing details first — flag to designer and get resolution before giving any instruction to contractors
Once drawings are clear and confirmed — give precise instructions to execution agencies on site
Maintain a proper drawing file on site — only the latest approved revision stays in the active file
Remove superseded drawings immediately — shift to a separate 'Old Drawings' file for future reference
Never allow execution from an outdated or unapproved drawing — this is non-negotiable
Material Planning & Coordination
Material planning is always done one week in advance — planning for the current week means material will not arrive on time and work will stop
Every Friday, along with the weekly work plan, prepare the next week's material requirement with verified quantities — not estimates
Quantities must be calculated from the approved drawings and cross-checked before placing any order
Coordinate with procurement and vendors to ensure delivery before the work is scheduled to begin
Maintain a material log — what was ordered, quantity ordered, expected delivery date, actual delivery date, and condition on arrival
This log serves two purposes — it tracks delays internally, and when a client-supplied material is delayed, the log is documented proof that the delay is the client's responsibility and not Studio 5's
No material substitution without written approval from PM — even if a similar material is available on site
Client Coordination
Primary point of contact for day-to-day client queries on site
All client messages on WhatsApp group acknowledged within 24 hours
Every client request — verbal or written — logged on WAM Sheet same day
Never commit to client on design changes, costs, or timelines without PM approval
Manage client expectations on sequencing, material delays, and next steps — always professionally and with documented evidenceAgency & Contractor Management
Daily morning briefing to all agencies — what to do, in what sequence, and by when
Ensure all agencies are present on site as per schedule — absenteeism flagged to PM immediately
Track agency progress against daily and weekly targets
Flag quality issues to Site Supervisor immediately — substandard work does not proceed
Maintain a contractor attendance log — daily record of who was on site