Admin Executive

Job Description: Admin Executive

Position: Operations & Admin Executive

Location: Work From Office – Noida Sector 62

Employment Type: Full-Time

## About the Role

We are looking for a responsible and detail-oriented Operations & Admin Executive to manage day-to-day operational activities, administrative tasks, field work, banking coordination, accounts support, vendor management, asset recovery, collections, and internal coordination. The ideal candidate should have strong follow-up skills, negotiation ability, and good knowledge of MS Excel and Tally. Since the role involves regular travel for official work, own two-wheeler (bike) with a valid driving license is mandatory.

## Key Responsibilities

### Operations Management

• Manage daily operational activities and ensure smooth business operations.

• Coordinate with internal teams for task completion and updates.

• Maintain operational reports, trackers, and documentation.

• Monitor pending tasks and ensure timely closure.

• Support process improvement and workflow management.

### Admin & Office Management

• Handle daily administrative activities and office coordination.

• Maintain important documents, records, files, and reports.

• Manage documentation related to operations, vendors, and payments.

• Coordinate with different departments for operational requirements.

### Field Operations

• Visit banks, vendors, clients, and government offices as required for official work.

• Handle document collection, submission, and verification activities.

• Support operational requirements through regular field visits.

• Own bike with a valid driving license is mandatory for this role.

### Banking & Payment Activities

• Handle bank-related work and documentation.

• Coordinate with banks for required processes and transactions.

• Maintain payment records and transaction details.

• Support payment processing and financial documentation.

### Accounts Support

• Assist in basic accounting activities and financial records.

• Maintain invoices, bills, expenses, and payment entries.

• Perform data entry and record maintenance.

Knowledge of •Tally•• for basic accounting operations is required.

### Collection, Asset Recovery & Follow-ups

• Follow up with clients/customers for pending payments.

Coordinate for •company asset recovery•• from employees, interns, vendors, others, or other stakeholders during exit or as required.

• Maintain asset handover and recovery records.

• Maintain collection trackers and payment status reports.

• Ensure timely reminders and coordination for payment recovery.

• Share regular updates with management.

### Vendor Management & Negotiation

• Coordinate with vendors for quotations, services, and requirements.

• Negotiate pricing, timelines, and service terms.

• Maintain vendor relationships and records.

• Ensure smooth coordination between vendors and internal teams.

### Reporting & Data Management

Prepare daily/weekly/monthly reports using •MS Excel••.

• Maintain operational MIS and tracking sheets.

• Use Excel formulas, filters, Pivot Tables, and reporting tools for data management.

## Required Skills & Qualifications

• Bachelor's degree in Business Administration, Commerce, Operations, or related field.

• 1–3 years of experience in operations, admin, accounts support, or coordination roles.

Good knowledge of •MS Excel•• (formulas, Pivot Tables, reports, data management).

Basic knowledge of •Tally and accounting processes••.

• Strong communication and coordination skills.

• Good negotiation and vendor management skills.

• Ability to handle multiple tasks and meet deadlines.

• Strong follow-up and problem-solving abilities.

• Own bike with a valid driving license is mandatory.

## Preferred Candidate Profile

• Experience in operations/admin roles.

• Experience handling banking work, field operations, collections, asset recovery, vendors, and documentation.

• Comfortable working with numbers, reports, and financial records.

• Responsible, organized, proactive, and willing to travel for official work.

## Key Skills

• Operations Management

• Administration

• Field Operations

• Asset Recovery

• Vendor Coordination

• Payment Follow-up

• Collection Management

• Banking Coordination

• Tally

• MS Excel

• Documentation

• Negotiation Skills

• Team Coordination

Job Location: Noida Sector 142

Work Mode: Work From Office (Field Work Involved)

Bike Requirement: Mandatory (Own Two-Wheeler with Valid Driving License)

Salary: As per experience and skills

Joining: Immediate / Negotiable

• It is a Full Time Field Sales job for candidates with 2 - 5 years of experience.