Executive Assistant

Job Description Summary

Job Title: Executive Assistant (Personal & Household)

Position Type: Full-Time

Location: On-site / Personal Office

Availability: 24/7 On-Call Phone Availability Required

Role Overview

We are seeking a highly organized, tech-savvy, and proactive Executive Assistant to manage both business administration and household operations. The candidate will be responsible for handling executive schedules, online procurement, and managing house staff to ensure smooth daily operations.

Key Responsibilities1. Meeting, Appointment & Calendar Management

• Organize, maintain, and update daily calendars, appointments, and meeting schedules.

• Coordinate travel arrangements, transportation, hotel accommodations, and itineraries.

• Send timely reminders and prepare relevant documents prior to meetings.

2. Household Staff Management & Operations

• Direct, assign tasks to, and supervise house staff (cooks, drivers, housekeepers, security personnel, maintenance workers).

• Create weekly schedules, duty rosters, and monitor work quality.

• Manage staff attendance, payroll distribution, and resolve operational issues.

• Oversee residential maintenance, repairs, inspections, and vendor visits.

3. Computer Operations & Online Procurement

• Handle online procurement of groceries, household essentials, luxury goods, and office supplies.

• Draft, edit, and respond to routine emails and administrative communications.

• Manage digital document filing systems (Google Workspace / MS Office).

• Conduct web research for vendor sourcing, quotes, and product comparisons.

Key Requirements & Qualifications

• Computer Skills: Proficient in MS Office (Word, Excel, PowerPoint), Google Docs/Sheets, and web browsing.

• E-Commerce Literacy: Proficient in online shopping platforms, tracking shipments, and managing returns/refunds.

• Staff Leadership: Prior experience in managing domestic or facility support staff.

• Communication: Clear, professional verbal and written communication skills.

• 24/7 Availability: Must be reachable via call/WhatsApp 24 hours a day for urgent requests or emergencies.

• It is a Full Time Event Management job for candidates with 0 - 2 years of experience.