Event Coordinator

Key Responsibilities

1. On-Site Coordination & Client Relations

• Client Liaison: Act as the primary point of contact for clients on-site during event setup, ensuring their vision is executed perfectly and they are completely satisfied.

• Professional Communication: Clearly communicate with clients, venue managers, and event planners to align on setup timelines and requirements.

• On-Site Problem Solving: Proactively identify potential setup issues and tackle technical or logistical problems on the fly with a calm, solution-oriented attitude.

2. Team & Labor Management

• Crew Leadership: Manage, schedule, and direct on-site lighting technicians and laborers during setup, live events, and teardowns.

• Efficiency & Quality Control: Ensure the crew works efficiently, adheres to safety standards, and delivers a clean, high-quality lighting setup.

• Labor Relations: Look after the welfare of the crew while maintaining strict accountability and professional discipline on-site.

3. Inventory & Asset Management

• Inventory Control: Track, organize, and manage the company’s inventory of professional lighting fixtures, cabling, rigging, and truss systems.

• In/Out Logistics: Oversee the loading and unloading of trucks, ensuring that all gear leaving the warehouse matches the event order and returns safely without damage or loss.

• Maintenance Coordination: Identify broken or malfunctioning equipment and flag it for repair or maintenance immediately.

4. Office & Internal Coordination

• Cross-Department Synergy: Coordinate closely with the office and warehouse for internal work.

• Reporting: Provide post-event updates regarding crew performance, client feedback, inventory status, and any on-site incidents.

Fresher can apply

• It is a Full Time Event Management job for candidates with 0 - 1 years of experience.