Event Coordinator

Hiring: Medical Event Coordinator | Keyson Solutions LLP

Healthcare & Medical Event Management Company

Location: Mumbai (Field + Office) | Travel Required

Salary: ₹20,000 - ₹28,000 In-Hand

Experience: 1-4 Years (Experience in Pharma / Healthcare events is a big plus)

Qualification: Graduate (Any stream) / BBA, Event Management, Life Sciences preferred

Key Responsibilities:

1. Doctor & KOL Coordination (Most Important):

- Primary point of contact for Doctors, KOLs, and Hospital admin teams

- Invitation, RSVP management & follow-up with doctors

- Manage speaker coordination - topic confirmation, presentation collection, travel & honorarium

- Maintain updated database of doctors speciality-wise

2. Medical Event Planning & Execution:

- Plan CMEs, Conferences, RTMs, LBL Meets, Medical Camps from start to finish

- Prepare event timelines, checklists, budgets and guest lists (doctors)

- Venue booking - Hospital auditoriums, banquet halls, hotels

- Coordinate with medical associations if required

3. Vendor & Logistics Management:

- Coordinate with AV, branding, printing, catering, travel vendors

- Ensure MCI / pharma compliance for branding and gifting

- Handle registrations, welcome kits, feedback forms on ground

4. Client Handling (Pharma / Healthcare Companies):

- Understand client brief and ensure flawless execution as per SOP

- Handle last-minute changes from doctors / clients calmly

- Post-event reporting with photos, attendance sheet, expense summary

What We Need:

- Must be comfortable talking to Doctors - Confident & Professional Communication

- Strong coordination, multitasking & follow-up skills

- Willingness to work on-ground, travel for events, and work on weekends (event days)

- Presentable personality and good email / phone etiquette

- Knowledge of medical terminology / specialities will be an advantage.

What You Get:

- In-hand salary ₹20K - ₹28K

- Direct exposure to top doctors and leading pharma companies

- Growth in niche healthcare event industry

• It is a Full Time Event Management job for candidates with 1 - 4 years of experience.