Event Coordinator

Job Summary

The Event Coordinator is responsible for planning, organizing, and executing company events, exhibitions, dealer meets, product launches, technical seminars, employee engagement activities, and promotional campaigns. The role requires excellent coordination, vendor management, budgeting, and communication skills to ensure successful event execution and brand visibility.

Key Responsibilities

• Plan and coordinate corporate events, dealer meets, customer meets, exhibitions, product launches, and promotional activities.

• Coordinate with internal departments to ensure smooth event planning and execution.

• Identify, negotiate, and manage vendors, event agencies, hotels, caterers, decorators, and logistics partners.

• Prepare event budgets, obtain approvals, and monitor expenses within the approved budget.

• Manage venue selection, booking, permissions, and event schedules.

• Coordinate transportation, accommodation, food, event materials, and guest hospitality.

• Ensure branding materials such as banners, standees, brochures, display units, and promotional items are arranged before the event.

• Coordinate invitations and registrations for customers, dealers, architects, engineers, contractors, and other stakeholders.

• Coordinate with sales and marketing teams during product demonstrations and promotional campaigns.

• Handle event documentation, attendance records, photographs, videos, and post-event reports.

• Resolve on-site issues promptly to ensure smooth event execution.

• Prepare event calendars and ensure timely execution of all scheduled activities.

• Monitor event effectiveness and collect participant feedback for future improvements.

• Ensure compliance with company policies and safety standards during events.

Qualifications

• PUC/Diploma/Any Bachelor's Degree or any related field.

Salary

CTC upto 25K per month & other variables.

Experience

• 2–5 years of experience in event coordination, exhibitions, corporate events, or marketing activities.

Required Skills

• Excellent event planning and organizational skills.

• Strong vendor management and negotiation abilities.

• Budget planning and cost control.

• Effective communication and interpersonal skills.

• Strong problem-solving and multitasking abilities.

• Proficiency in Microsoft Excel, Word, and PowerPoint.

• Ability to work under pressure and meet deadlines.

• Willingness to travel frequently for event execution.

• Ability to coordinate multiple events simultaneously.

Key Performance Indicators (KPIs)

• Successful execution of planned events within budget.

• Timely completion of event activities.

• Number of dealer meets, exhibitions, and promotional events organized.

• Vendor cost optimization and quality management.

• Participant satisfaction and feedback scores.

• Support provided to sales and marketing teams in generating business opportunities through events.

• Timely submission of event reports and expense statements.

Preferred Candidate Profile

• Strong leadership and coordination skills.

• Creative mindset with excellent attention to detail.

• Professional presentation and communication skills.

• Flexible to work on weekends and travel based on business requirements.

• Valid two-wheeler driving license preferred.

• It is a Full Time Event Management job for candidates with 1 - 4 years of experience.