Procurement Executive

VEELO MOBILITY PRIVATE LIMITED

Role Title – PROCUREMENT EXECUTIVE

Location: Gurgaon

About the Role

Veelo Mobility runs a growing fleet and battery leasing operation across Veelo Mobi (electric two-wheelers, Hyderabad and Bhilai) and Veelo TOTO (e-rickshaw batteries, West Bengal, Assam and Chhattisgarh). We are looking for a Procurement Executive based in Gurgaon who can build and manage a reliable base of vendors and OEMs for vehicles, spare parts, batteries and chargers, keep spare parts stock available at every hub without excess, and ensure every unit that comes in meets quality standards. If you're organized, comfortable negotiating with vendors, and enjoy owning a process end-to-end — sourcing to stock to quality closure — this role is for you.

Role Definition

• Finding & managing vendors — identifying, evaluating, negotiating with and maintaining a dependable vendor/OEM base for vehicles, spare parts, batteries and chargers

• Spare parts & stock management — ensuring the right spare parts are available at every hub at all times, without overstocking or stockouts

• Vehicles, batteries & chargers procurement — planning and executing timely procurement in coordination with OEMs, Finance and Operations

• Quality & warranty management — ensuring incoming stock meets quality standards and driving warranty claims with OEMs to closure

Role Deliverables

Finding & Managing Vendors

• Find, sample-test and onboard new vendors/OEMs for vehicles, spares, batteries and chargers, keeping a backup vendor ready for every spare part

• Negotiate pricing, finalize periodic vendor contracts, and escalate supply or quality issues to the OEM

• Keep cost and sale prices updated on the backend as per the latest vendor catalogues

• Maintain vendor contracts, GST/compliance papers, and vendor assessment records

Spare Parts & Stock

• Review re-order levels and hub-wise requirements with hub managers; add new SKUs and process spare parts orders

• Match PI with orders, raise POs, and coordinate timely delivery to hubs and GRN follow-up

• Reconcile stock mismatches between system and physical count

• Maintain a critical spares list (reviewed monthly), flag and clear parts aging 60+ days, and ensure critical spares never run out

Vehicles, Batteries & Chargers

• Plan quarterly/monthly requirements with OEM, Finance and Operations, coordinating dispatch, payment and PDIs

• Follow up with the OEM on delivery timelines and coordinate vehicle registration with dealers

Quality & Warranty

• Conduct IQC on every incoming stock with the hub manager, raising debit notes and coordinating return/replacement of rejected stock

• Track warranty claims with the OEM till closure and report repeat quality issues

Key Measurement Metrics

• Number of new vendors/OEMs onboarded and backup vendor coverage across spare part categories

• Spare parts stockout incidents at hubs; zero stockouts on the critical spares list

• Turnaround time from PI to PO to GRN, and accuracy of PI-vs-order matching

• Stock variance % between system and physical count, and 60+ day aging spares cleared per month

• % of vehicles/batteries/chargers dispatched and delivered within OEM-committed timelines

• IQC rejection rate and average TAT for warranty claim closure with OEMs

Ideal Candidate Profile

Experience (Must Have)

• 2–5 years of experience in procurement, vendor management, or supply chain, preferably in EV, automotive, or spare parts/components

• Experience negotiating vendor/OEM contracts and pricing

• Familiarity with inventory/stock management processes and backend ordering or ERP systems

• Experience coordinating cross-functionally with Finance, Operations and hub teams

Skills & Attributes

• Strong negotiation and vendor management skills

• Analytical and detail-oriented, comfortable tracking cost, stock and vendor data

• Proficient in Excel/Google Sheets; comfortable with ERP or ordering systems

• Well organized and process-driven, able to manage multiple vendors and hubs simultaneously

• Good communication skills to coordinate with OEMs, hub managers, and the finance team

Education

• Graduate; background in Supply Chain, Business, or Engineering preferred

What Veelo Offers

• Opportunity to be part of a fast-growing EV mobility company with a clear mission

• Competitive fixed salary + performance-based incentives

• End-to-end ownership of procurement and vendor relationships across multiple product lines

• Growth path into senior procurement/supply chain roles as Veelo scales

• It is a Full Time Customer Support / TeleCaller job for candidates with 1 - 6+ years Experience.