Office Coordinator

Job Summary

We are looking for a proactive and organized Office Coordinator cum Assistant to support day-to-day office operations and coordinate with various departments. The ideal candidate should have strong communication skills, excellent organizational abilities, and proficiency in Microsoft Office, especially Excel.

Key Responsibilities

• Coordinate daily office operations and ensure smooth workflow.

• Assist management with administrative and operational tasks.

• Handle incoming calls, emails, and visitor inquiries professionally.

• Maintain office records, files, and confidential documents.

• Coordinate with HR, Accounts, Sales, Purchase, Dispatch, and Logistics teams.

• Schedule meetings, prepare meeting minutes (MoM), and manage calendars.

• Follow up with internal departments, vendors, clients, and service providers.

• Maintain office supplies and coordinate with vendors for procurement.

• Update and maintain databases, spreadsheets, and trackers.

• Assist in preparing quotations, invoices, purchase orders, and dispatch-related documents.

• Ensure timely completion of assigned tasks and maintain proper documentation.

Required Skills

• Excellent verbal and written communication in English and Hindi.

• Strong coordination and follow-up skills.

• Good knowledge of Microsoft Excel, Word, and PowerPoint.

• Basic knowledge of Google Workspace (Sheets, Docs, Gmail).

• Strong organizational and time-management skills.

• Ability to multitask and work under deadlines.

• Problem-solving and decision-making skills.

• Professional attitude with attention to detail.

Preferred Qualifications

• Graduate in any discipline (BBA, B.Com, BA, or equivalent).

• 1–3 years of experience as an Office Coordinator, Office Assistant, Administrative Assistant, Executive Assistant, or similar role.

• Experience in Manufacturing, Solar, Electrical, Trading, Logistics, or Corporate Office environments will be preferred.

• It is a Full Time Customer Support / TeleCaller job for candidates with 6 months - 3 years of experience.