Executive Assistant

Position: Executive Assistant - MD

Location: Adalaj, Chandkheda, Ahmedabad

Executive Summary

We are seeking a forward-thinking Executive Assistant (EA) who combines traditional administrative excellence with modern technical proficiency. The ideal candidate will leverage Artificial Intelligence to enhance productivity and possess strong Reporting capabilities to assist the executive in data-driven decision-making.

Key Responsibilities

1. AI-Driven Productivity

• Utilize AI tools (such as ChatGPT, Claude, or Gemini) to draft high-quality correspondence, summarize lengthy documents, and brainstorm business ideas.

• Implement AI workflows to automate routine scheduling, data entry, and administrative tasks.

• Stay updated on emerging AI technologies to recommend tools that improve executive efficiency.

2. Advanced Reporting & Data Management

• Prepare, format, and maintain regular business reports (daily, weekly, or monthly) tracking key performance indicators (KPIs).

• Translate raw data into clean, professional presentations and visual dashboards for executive review.

• Ensure all departmental reporting is submitted on time and audited for accuracy.

3. Strategic Calendar & Workflow Management

• Manage complex calendars, proactively resolving scheduling conflicts and prioritizing high-value meetings.

• Act as the primary liaison between the executive and internal/external stakeholders.

• Handle travel logistics, expense management, and specialized project coordination.

4. Documentation & Communication

• Transcribe meeting minutes and ensure all action items are documented, assigned, and followed up on.

• Maintain a highly organized digital filing system for sensitive and confidential documents.

Required Skills & Qualifications

• AI Literacy: Hands-on experience using Large Language Models (LLMs) for professional writing, research, and task automation.

• Reporting Skills: Proficiency in Excel or Google Sheets (formulas, pivot tables, and charts) to create structured reports.

• Technical Savvy: High comfort level with project management software (Asana, Trello, or Slack) and ERP/CRM tools.

• Communication: Exceptional written and verbal communication; ability to mirror the executive’s professional tone.

• Discretion: Absolute integrity when handling confidential business data and private information.

• It is a Full Time Customer Support / TeleCaller job for candidates with 3 - 4 years of experience.