Here’s a clear and professional description you can use for the Email and Chat Process in a company setting:
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Email and Chat Process Description
The Email and Chat Process involves providing customer support, sales assistance, and query resolution through written communication channels such as email and live chat. The process ensures timely, professional, and accurate responses to customers while maintaining a positive brand image.
Key Responsibilities:
1. Receiving and Reviewing Queries – Monitor incoming customer emails and chat messages, identify the nature of the inquiry, and prioritize based on urgency.
2. Responding Promptly – Draft clear, concise, and grammatically correct responses within the defined turnaround time (TAT) or Service Level Agreement (SLA).
3. Problem Resolution – Understand the customer’s issue, provide appropriate solutions, or escalate complex cases to the relevant team.
4. Information Management – Use company tools and databases to log interactions, update case statuses, and track query history for future reference.
5. ••M
aintaining Etiquette