Tender Executive

Job Summary

The Tender Executive / Tender Specialist is responsible for end-to-end management of medical and healthcare tenders, including government, PSU, hospital, and institutional bids. The role involves tender identification, documentation, technical & commercial bid preparation, compliance checking, submission, and post-tender follow-up, ensuring accuracy and adherence to tender requirements.

Key Responsibilities

Tender Management

• Identify and track medical & healthcare tenders from GeM, CPPP, state portals, hospitals, and private institutions.

• Analyze tender documents to understand technical, commercial, and eligibility requirements.

• Prepare and compile complete tender submissions within timelines.

Technical Documentation

• Coordinate with internal teams to prepare:

  • Technical specifications

  • Product datasheets & brochures

  • Compliance statements / deviation sheets

  • Certificates (ISO, CE, FDA, BIS, etc.)

• Ensure 100% compliance with tender technical specifications.

Commercial & Financial Bids

• Assist in preparation of:

  • BOQs / price schedules

  • Cost sheets

  • Bid comparisons

• Coordinate with finance for EMD, bid security, BGs, and performance guarantees.

Submission & Follow-up

• Upload bids on GeM / e-tender portals and submit physical documents where required.

• Attend pre-bid meetings, technical evaluations, and price bid openings.

• Track tender status and follow up with authorities for clarifications, corrigenda, and award results.

Documentation & Records

• Maintain tender records including:

  • Submitted bids

  • Award letters / LOIs

  • Contract agreements

  • Amendments & extensions

• Create and update tender MIS reports for management.

Vendor & OEM Coordination

• Liaise with manufacturers, suppliers, and OEMs for authorization letters, compliance documents, and pricing support.

• Ensure timely receipt of updated certificates and approvals.

• It is a Full Time Back Office / Data Entry job for candidates with 6 months - 6 years of experience.