Back Office Purchase Manager

• Vendor Management:

  • Identify, evaluate, and negotiate with vendors for better rates.

  • Maintain supplier databases

  • Ensure compliance with company standards.

  • Develop strong vendor relationships for long-term partnerships.
    
    

• Procurement Planning:

  • Analyze purchase requisitions from various departments.

  • Develop monthly procurement plans aligned with budget and operational needs.

  • Ensure timely and cost-effective procurement of materials.

• Purchase Orders:

  • Process daily purchase orders (POs) sent in by the Kitchen & Base Kitchen Departments by 6PM.

  • Track order status and expedite deliveries when necessary.

  • Verify goods received against POs and resolve discrepancies.
    
    

• Cost Control & Budgeting:

  • Monitor procurement costs and identify cost-saving opportunities.

  • Ensure purchases requests are approved by department heads and remain within approved budget allocations.
    
    

• Contract Management:

  • Draw Service Level Agreements where required with vendors.

• On-Ground Purchasing & Market Visits

  • Conduct regular purchase rounds to local markets, wholesale suppliers, or vendor sites for quality checks and real-time negotiations.

  • Ensure timely procurement of fresh and high-quality ingredients or materials when urgent or not available through standard channels.

  • Build and maintain strong relationships with market vendors and on-ground suppliers.

  • Verify and compare market pricing to ensure cost-effectiveness and avoid overpricing.

  • Identify new vendors or sourcing opportunities during market visits.

  • Maintain documentation of all purchases made during field visits and submit timely reports.

B. Store & Inventory Management Responsibilities

• Inventory Control:

  • Maintain optimal stock levels to avoid overstocking or stockouts.

  • Conduct daily stock audits and monitor inventory movements.

• Storage Management:

  • Ensure proper storage conditions and organization of inventory.

  • Oversee safety and cleanliness of the store area.

  • Implement FIFO/LIFO and other relevant stock rotation systems.
    
    

• Receiving and Dispatching:

  • Supervise the receipt of goods, quality checks, and documentation.

  • Coordinate timely dispatch/delivery of goods to departments or customers.
    
    

• Record Keeping:

  • Maintain accurate inventory records and issuance logs.

  • Generate regular stock reports for management.

  • Manage physical and online bills received on requisition or on completion of a service.

  • Ensure warranty registration for all electrical appliances.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 5 years of experience.