Back Office Purchase Manager

Job description

JOB DESCRIPTION: -

• Ensuring implementing of procurement policy and procedure.

• Visiting Supplier Plants and Distribution Centers to understand the capacity and standards of the suppliers / distributors

• Attending Trade Shows, Conferences, and Meetings, as a learning process and to keep updated with the latest products and supplier, conditions of the market, and emerging trends.

• Collaboration with Suppliers for Agreeing Upon Policies, in order to come up with convenient policies that will determine details concerning the timely delivery of products, credit periods and yearly rate contracts that will keep the workflow steady.

• Review monthly stock reports at project site and at stores and manage the material flow to ensure that the inventory is utilized without being wasted.

• Responsible for project procurement budget allocation.

• Responsible for monthly budget for the issue of advances and outstanding credit list.

• Responsible to source, negotiate and purchase materials from both local and overseas vendors at the lowest prices, yet should match our delivery schedules, material specifications and payment terms.

• Advise internal and external teams on issues regarding purchasing

• In charge of daily operational purchasing needs such as planning, issuing and following up on Purchase Orders delivery and shipment schedules

• Resolve supply, quality, service and invoicing issues with vendors

• Assist in Annual Performance Review for vendors

• Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are met according to the organizational requirements and expectation, by interviewing the sales personnel.

• Responsible for implementing internal procurement strategies to cater to high delivery and short lead time requirements

• Prepare comparative reports of actual procurement cost against the budget allocation cost, with the cost savings against each project supplies.

• Undertake any other ad-hoc duties as assigned

• Maintain standard formats of all reports and records and share it with the reporting head for furtherance

• Strong database for all interior materials (min 10 vendors for each item). Regular updating of the same, on a half yearly basis.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 5 years of experience.