Back Office Purchase Executive

Tatva Buildtech Private Limited is looking for a proactive and detail-oriented Purchase Executive to manage procurement activities for our interior and turnkey projects.

The ideal candidate will be responsible for sourcing materials, coordinating with vendors, comparing quotations, negotiating prices, placing purchase orders, and ensuring that required materials are delivered to project sites on time and within budget.

Salary: ₹20,000 – ₹30,000 per month
Experience: 1–6+ years
Qualification: 12th Pass / Graduate
Location: Ahmedabad
Working Days: 6 days a week

Key Responsibilities

• Handle day-to-day purchase and procurement activities for ongoing interior and turnkey projects.

• Understand material requirements received from project/site teams and arrange procurement accordingly.

• Identify, evaluate, and maintain a database of reliable vendors, suppliers, and manufacturers.

• Obtain and compare quotations from multiple vendors based on price, quality, availability, and delivery timelines.

• Negotiate with suppliers to achieve competitive pricing and favourable payment and delivery terms.

• Prepare and issue Purchase Orders (POs) and ensure all purchase details are accurately documented.

• Coordinate with vendors for order confirmation, material availability, dispatch, and delivery.

• Follow up regularly to ensure materials reach the project/site within the required timeline.

• Coordinate with the Project, Site, Accounts, and Management teams regarding procurement requirements and payments.

• Verify received materials against purchase orders, invoices, quantities, and specifications.

• Maintain accurate records of purchase orders, quotations, invoices, vendor details, and material rates.

• Track material prices and identify opportunities for cost savings and better vendor rates.

• Maintain and regularly update the vendor and material rate database.

• Resolve discrepancies related to quantity, quality, pricing, delivery, or billing in coordination with vendors and internal teams.

• Generate regular purchase reports, pending order reports, vendor comparisons, and procurement summaries for management.

• Maintain confidentiality of commercial, vendor, pricing, and project-related information.

Requirements

• Minimum 12th Pass; graduation in Commerce, Business Administration, Supply Chain, or a related field will be an advantage.

• 1–6+ years of experience in purchase, procurement, or vendor management, preferably in interior contracting, construction, real estate, architecture, or a related industry.

• Good knowledge of construction/interior materials and suppliers will be preferred.

• Strong negotiation and vendor management skills.

• Good understanding of quotations, purchase orders, invoices, and basic commercial terms.

• Excellent attention to detail and accuracy.

• Strong follow-up and coordination skills.

• Ability to manage multiple purchase requirements and deadlines simultaneously.

• Good knowledge of MS Excel / Google Sheets.

• Good communication skills in English, Hindi, and Gujarati will be an advantage.

• Ability to work effectively with site teams, project managers, vendors, and internal departments.

• Candidates must be comfortable working 6 days a week.

What We Are Looking For

We are looking for someone who is responsible, commercially aware, proactive, and strong at follow-ups. The person should be able to independently manage procurement requirements, build strong vendor relationships, negotiate effectively, and ensure that project materials are available when required.

If you have experience in procurement for interior, construction, or turnkey projects and enjoy working in a fast-paced environment, we would like to hear from you.

• It is a Full Time Back Office / Data Entry job for candidates with 1 - 6+ years Experience.